Commercial Property Manager

About the role

Tarragon Property Services is a leading company in the property management industry, with a strong focus on providing exceptional services. We only manage properties that we own, meaning more job security for our employees and a more direct relationship with the property owner. With a strong emphasis on work-life balance, a belief in rewarding hard work and dedication, and a company culture centered around integrity and professionalism, working with Tarragon Property Services offers an exciting and fulfilling career in the property management industry.

Responsibilities

• Ensure frequent physical property inspections are completed; partnering with third party vendors & in-house maintenance engineer to follow through on any necessary repairs, maintenance or capital expenditures.
• Interface with vendors, tenants and contractors to ensure a prompt response to maintenance issues and see them through completion.
• Ensure budgeted maintenance, repairs and capital projects are performed on schedule.
• Responsible for recurring contracted services to be performed on schedule and on budget, ensuring services meet contract specifications.
• Request/review/recommend bids for contracted services and unbudgeted R&M.
• Review contract specifications and make recommendations for necessary changes or updates.
• Generate service contracts as needed, for review by TPS leadership.
• Partner with the property management team, maintenance engineer and contracted vendors to schedule work orders.
• Review and approve, within prescribed limits of authority, vendor invoices.
• Prepare and present annual operating budgets, including income, expenses, escalations and capital.
• Prepare monthly and quarterly financial reports, including executive summary, variance comments, and AR narrative.
• Set up recovery profiles and prepare annual CAM estimates and reconciliations.
• Prepare monthly expense accruals for Property Accountants.
• Review monthly operating statements and prepare operational narrative report for Executive Leadership Team.
• Review gross sales and bill percentage rent monthly.
• Respond to and resolve tenant concerns; meet with tenants to build and strengthen professional relationships; ensure tenant needs are met, and the highest quality property management service is achieved.
• Maintain courteous, professional, service-oriented rapport with owner representatives.
• Schedule and perform tenant move-in and move-out inspections.
• Assist Managing Director of Commercial in review of Tenant Improvements or Alteration requests, conducts associated pre-construction meeting.
• Create and distribute tenant "welcome package."
• Work with Director, Compliance and Property Operations to help maintain all State and Federal required reports and safety documentation.
• Reviews security patrol reports and incident files.

Requirements

• 5+ years Commercial Property Management experience, 2+ years at a Property Manager level strongly preferred (portfolio to include industrial, office and/or retail properties; residential experience is not applicable).
• Experience calculating CAM estimates and reconciliations required.
• Proficiency in MS Office, experience with Yardi strongly preferred.
• Excellent written and verbal communication skills, organizational skills, attention to detail, and ability to be self-directed in a customer service and team-oriented environment.
• Ability to multi-task effectively in a fast-paced work environment and consistently meet deadlines.
• Ability to speak, write and understand English.
• Ability to work outside of normal office hours to meet various deadlines.
• Must have working vehicle, ability to travel locally, valid driver license and current auto insurance.

Qualifications

• Not specified

Skills

• Not specified

Benefits

• Medical, dental, and vision
• FSA health and dependent care
• Group-term life and AD&D
• Long-term disability
• Voluntary life insurance
• Employee assistance program
• 401(k) with company match
• PTO
• 9 paid holidays
• Bereavement leave
• Jury duty leave

Pay

The estimated salary range for this position is $83,525 - $110,000 per year. Actual compensation will depend on the candidate's qualifications and experience.

Schedule

Normal business hours are Monday - Friday, 8 am - 5 pm