Commercial Loan Documentation Specialist

At First Mid, base salary is one component of our Total Rewards program. Exact compensation is determined by factors such as education, skills, internal equity, and experience. This position offers additional compensation in the form of discretionary short-term incentives (i.e. bonus, incentives, and/or commission).

Responsibilities

• Identify and report incidences of non-compliance to procedures, policy, and regulations in completed commercial loan files.
• Complete an analysis of compliance with regulations, internal policies, and procedures, and work with processors/loan officers to clear deficiencies.
• Develop and maintain an understanding of updated regulatory and policy exceptions.
• Review and understand business entity documents, confirm authorization to borrow/guaranty, determine approved signers, and ensure resolutions and loan documents are drafted appropriately.
• Review and analyze loan write-ups and apply the approved terms and conditions to loan document production.
• Execute and lead communication with loan officers/loan assistants/credit administration/loan processors to identify solutions for any discrepancies and to obtain missing information/documentation.
• Deliver constant communication of the loan processing status.
• Provide training for complex loans including the preparation of required documents for complex entity structures, multi-cross collateralized loans, SBA loans, government guarantees, out-of-state collateral, documentation perfection, trusts, and complex real estate structures.
• Coach and mentor Loan Processors and Loan Processor Specialists.
• Proactively identify control weaknesses to Loan Operations Officer with recommendations for skill development based on recurring issues identified while analyzing completed loans.
• Handle complex customer issues and work on projects of diverse complexity and scope.
• Analyze, investigate, and coordinate collateral verifications through Uniform Commercial Code (UCC) searches, title commitments, and appraisals.
• Initiate/create/ensure lien perfection based on type of collateral, law, regulations, and geographical location.
• Review and update the input and documentation checklists for compliance, procedural changes, and to maintain standards for the loan documentation process.
• Provide subject matter expert knowledge to loan officers and branch loan personnel, answering questions regarding loan documentation and loan documentation status.
• Review various monthly business analytics reports for system data integrity, determine corrective action, and maintain the system for any errors identified.
• Implement new processes and procedures.
• Serve as a member of the conversion mapping and validation team for conversions, ensuring coding of target banks loans is completed accurately.
• Work closely with Fiserv in the writing and testing of the conversion program.
• Backup for Consumer Loan Documentation Specialist and Loan Operations Coordinator.
• Complete required training associated with job function.
• Perform other related duties as assigned.

Requirements

• High School diploma or equivalent; Associate's degree preferred.
• 3+ years of banking, clerical, or loan processing experience.

Skills

• Extensive knowledge of both internal policies and procedures and the respective state and federal laws and regulations governing departmental functions to ensure all loans meet necessary requirements.
• As a subject matter expert, provide recommendations to leadership and guidance to staff members.
• Promote the development of effective team relationships and function in various capacities to ensure the success of team efforts.
• Broad knowledge of loan documentation, including commercial and commercial real estate, loan provisions/terms, and compliance.
• High level of interpersonal skills to interact professionally with processors, loan officers, regional presidents, and Chief Credit Officer.
• Ability to work with a significant amount of detailed information in an accurate, timely, and confidential manner.
• Proficient in Microsoft Office products, with advanced working knowledge of Excel.
• Thorough understanding of the loan processing and PREMIER systems.
• Strong communication, organization, and time management skills.
• Occasionally required to work earlier or later than the normal workday.

Benefits

• Competitive health, dental, and vision coverage with HSA match.
• 401(k) with employer match + Employee Stock Purchase Plan.
• Generous PTO, paid holidays, and parental leave.
• Tuition reimbursement and performance-based bonuses.
• Banking perks.