Commercial Construction Project Coordinator

3D Group is looking for a driven and detail-oriented Commercial Construction Project Coordinator to join our growing team in Holmdel, NJ. This is an exciting opportunity to play a key role in managing commercial construction projects from start to finish while working alongside a talented and dedicated crew. The ideal candidate will assist in overall project management from preconstruction through post-construction and is intended for a self-starter who is self-motivated and eager to gain in-depth knowledge of the overall workings of a construction project.

Responsibilities

• Provide administrative support to office staff, project managers, and field superintendents.
• Assist with project administration deliverables including RFIs, submittals, and closeout documents within project management software (e.g., Red Team).
• Assist with all safety documentation and promote a safe culture.
• Create and maintain project files, both electronically and in hard copy.
• Prepare and distribute project memoranda.
• Assist subcontractors with gaining appropriate security access to job sites; maintain discretion in handling and submission of confidential information.
• Correspond with subcontractors regarding required paperwork.
• Assist with answering telephones.
• Review client contracts for billing requirements, including allowable markups, fee structure, retainage, waivers, tax requirements, shared savings, etc.
• Manage subcontractor progress billings and documents for compliance and timely submittal.
• Review and post subcontractor monthly progress billings.
• Manage subcontractor payments.
• Maintain billing contract format (G702, G703 format).
• Prepare system-generated client requisitions and provide necessary backup.
• Monitor accounts receivable and support collection efforts.
• Assist in the preparation of detailed conceptual budgets and estimating from pre-construction, concept design, schematic design, and design development documents.
• Assist in take-offs of all trades.
• Assist with the entire bid process (construction management and general contractor), including preparation of detailed bid packages.
• Ensure accurate and proper submissions and proposals by all subcontractors.
• Build and maintain vendor relationships.
• Level subcontractor bid proposals for accuracy and scope gaps.
• Prepare scope of work documentation by division.
• Attend on-site walk-throughs as needed.

Requirements

• 2+ years of experience in commercial construction project coordination or a related role.
• Familiarity with construction documents, blueprints, and project management software.
• Strong organizational and multitasking skills with exceptional attention to detail.
• Excellent written and verbal communication skills for client and subcontractor coordination.
• Proficiency in Microsoft Office Suite; experience with Procore or similar platforms a plus.
• Ability to work both in-office and on job sites as needed.
• Associate's or Bachelor's degree in Construction Management, Engineering, or related field preferred.

Benefits

• Health insurance
• Dental insurance
• Vision insurance
• 401(k)
• Paid time off
• Bonus based on performance
• Competitive salary
• Opportunity for advancement
• Training & development
• Company parties

About Us

3D Contracting of Central Jersey Inc., operating as 3D Group, is a reputable commercial construction company proudly serving the Central New Jersey region. We've built a strong reputation for delivering high-quality projects on time and with integrity, earning the trust and loyalty of our clients. Our team-first culture and commitment to professional growth make 3D Group a place where talented construction professionals come to build lasting careers.