College Events and Protocol Director

We need to output HTML fragment with sections: headings

for sections like About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule. Use

• for any list of duties/requirements/benefits, and

  for prose. Do NOT repeat job title as heading. Do NOT put Job ID/requisition numbers as headings; fold minor metadata into short

  or drop it. Preserve all substantive info; do not invent or summarize away detail. Remove boilerplate (cookie/navigation/legal/EEO/equal-opportunity/scam-warning, duplicated lines, application instructions). Include a section ONLY when posting has real, specific content for it — never emit heading followed by filler/placeholder text (e.g., "commensurate with experience", "not specified", "N/A", "varies", "TBD") and never create Pay/Schedule/Benefits sections unless posting actually states them. Prefer a few substantive sections over many thin ones. We need to extract content: The posting includes location, type, etc. It says: "Location: Lancaster, PA", "Category: Communications & Marketing", "Department: Office of Communications & Marketing", "Type: Exempt", "Position ID: 205101". Also "Job Description: Franklin & Marshall College is recruiting for a full-time College Events & Protocol Director." Then "Job Details: Location: F&M Campus - Lancaster, PA Classification: Full-time, Exempt Schedule: 40 hours, Monday - Friday. Will require evenings and weekends. Reports to: Vice President of Communications and Marketing. Department: Office of Communications and Marketing Approved Annual Salary Range: Approved up to $73,500.00 annually". So we have schedule and pay info. We need to decide sections: Could have "About the role" (overview), "Responsibilities" (essential functions), "Requirements" (required qualifications), "Qualifications" (preferred qualifications maybe), "Benefits" (benefits package described), "Pay" (salary range), "Schedule" (schedule details). We must only include sections if posting has real specific content. It does have schedule: "40 hours, Monday - Friday. Will require evenings and weekends." That's specific. Pay: "Approved up to $73,500.00 annually". That's specific. Benefits: described: "competitive starting pay and a comprehensive benefits package that includes health coverage, dental, vision, generous retirement savings plan contributions, education benefits for employees, spouses and dependent children, and enjoy access to all College facilities including dining venues to suit all tastes, recreation and fitness facilities, and libraries, plus access to College performances, lectures, and events." That's specific. Thus we can include sections: About the role (overview), Responsibilities (essential functions), Requirements (required qualifications), Qualifications (preferred qualifications), Benefits, Pay, Schedule. We need to use

  for each section heading. Use

  • for any list of duties/requirements/benefits. Use

    for prose. We must not repeat job title as heading. So we will not have heading "College Events & Protocol Director". We'll just have sections. We need to preserve all substantive info; do not invent or summarize away detail. So we need to include details like location, department, reporting line, etc. Those could go in About the role paragraph. We need to remove boilerplate: EEO statement, application instructions, copyright, etc. We need to avoid duplication: The posting repeats some lines; we need to include each piece once. Let's extract substantive content: - Overview: Franklin & Marshall College recruiting for full-time College Events & Protocol Director. Location: Lancaster, PA (F&M Campus). Department: Office of Communications and Marketing. Reports to: Vice President of Communications and Marketing. Classification: Full-time, Exempt. (Could also mention position ID but we can drop or put in short p). We'll include location, department, reporting. - Responsibilities (Essential Functions): list bullet points: * Ceremony and Institutional Event Management: Direct strategic planning, coordination, execution of College ceremonies and presidential events, including Commencement, Convocation, December graduation, Board of Trustees meetings, ancillary/advisory board meetings, various ceremonies and celebrations, and events at Nevonia, the president's house. Manage logistics and maintain a direct, hands-on presence for execution, run-of-shows, seating, staging, audiovisual production, catering, vendor contract negotiations, and post-event assessments. * Presidential events and VIP Protocol Liaison: Serve as chief liaison between Communications and Marketing, Office of the President, Advancement, and hosting units for events involving executive leadership. Lead operational execution, protocol guidelines, run-of-shows, and host logistics for events involving President, Trustees, distinguished donors, external dignitaries, while collaborating with Strategic Communications Director on event briefings, talking points, speeches, messaging. * Campus Event Governance and Dotted-Line Leadership: Serve as functional leader and central authority/facilitator for event planners across all units. Establish college-wide event standards, best-practice toolkits, training; maintain oversight of institutional master event calendar to eliminate scheduling conflicts, promote sustainable, eco-friendly event practices when possible, align college brand messaging. * Budget and Vendor Management: Develop and manage operating budgets associated with signature ceremonies and institutional events, monitoring expenditures and negotiating high-value contracts with key campus vendors (printing, catering, security, florists, rental companies). * Event Operations, Safety, and Compliance: Serve as primary operational partner to Dining Services, Facilities, ITS/AV, Public Safety, Accessibility Services to establish emergency action plans, weather contingency plans, ADA compliance standards for major public gatherings. * Team Recruitment and Leadership: Recruit, train, mentor, manage event support teams, including student workers, staff partners, volunteers, fostering professional development and high service standards. * Institutional Representation: Represent priorities of Communications and Marketing division and executive leadership by serving on designated College committees. * All other duties as assigned. We need to format as list items; each bullet could be a

  • containing the description. Could also have sub-bullets but not required. - Requirements (Required Qualifications): list: * Bachelor's degree, with preferred specialties in event management, hospitality, communications, public relations, business administration, or a related field. * At least 5 years of progressive project management, executive event planning, and institutional protocol experience. * Demonstrated experience directing large-scale ceremonial, high-profile, and executive events. * Demonstrated capability to exercise matrixed leadership, establish timelines, and build effective relationships with campus stakeholders. * Excellent oral, written, interpersonal communication skills. * Proficiency in Google Suite Products (Docs, Gmail, Sheets, Slides, Drive) * Evidence of a commitment to community & belonging. * Valid driver's license. * Successful interview. * Successful completion of background checks. We could combine interview and background checks as part of hiring process but it's in requirements; we keep. - Qualifications (Preferred Qualifications): list: * Master's degree in communications, marketing, higher education administration, or related discipline. * Prior professional work experience supporting executive leadership or central communications within a higher education environment, ideally at a small liberal arts college. * 7 or more years of experience in high-level event management and institutional governance. - Benefits: description paragraph: "Full-time members of the Franklin & Marshall College professional staff receive competitive starting pay and a comprehensive benefits package that includes health coverage, dental, vision, generous retirement savings plan contributions, education benefits for employees, spouses and dependent children, and enjoy access to all College facilities including dining venues to suit all tastes, recreation and fitness facilities, and libraries, plus access to College performances, lectures, and events. To learn more about our Benefits, please visit our Benefits Page." We could keep the sentence about visiting Benefits Page as it's substantive? It's a reference; maybe we keep but it's not boilerplate. It's okay. - Pay: "Approved Annual Salary Range: Approved up to $73,500.00 annually". Could phrase as "Approved up to $73,500.00 annually." - Schedule: "Schedule: 40 hours, Monday - Friday. Will require evenings and weekends." We need to ensure we don't create sections with filler like "commensurate with experience". Not present. Now produce HTML fragment: start with maybe but not required; just headings and content. We must not include or . Just output the fragment. We'll structure:

    About the role

    Franklin & Marshall College is recruiting for a full-time College Events & Protocol Director. The position is based on the F&M Campus in Lancaster, PA, within the Office of Communications and Marketing, reporting to the Vice President of Communications and Marketing. It is a full-time, exempt role.

    Responsibilities

    • Ceremony and Institutional Event Management: Direct the strategic planning, coordination, and execution of College ceremonies and presidential events, including Commencement, Convocation, December graduation, Board of Trustees meetings, ancillary/advisory board meetings, various ceremonies and celebrations, and events at Nevonia, the president's house. Manage logistics and maintain a direct, hands-on presence for execution, run-of-shows, seating, staging, audiovisual production, catering, vendor contract negotiations, and post-event assessments.
    • Presidential events and VIP Protocol Liaison: Serve as the chief liaison between Communications and Marketing, the Office of the President, Advancement, and hosting units for events involving executive leadership. Lead operational execution, protocol guidelines, run-of-shows, and host logistics for events involving the President, Trustees, distinguished donors, and external dignitaries, while collaborating with the Strategic Communications Director on event briefings, talking points, speeches, and messaging.
    • Campus Event Governance and Dotted-Line Leadership: Serve as the functional leader and central authority and facilitator for event planners across all units of the College. Establish college-wide event standards, best-practice toolkits, and training; maintain oversight of the institutional master event calendar to eliminate scheduling conflicts, promote sustainable, eco-friendly event practices when possible, and align college brand messaging.
    • Budget and Vendor Management: Develop and manage operating budgets associated with signature ceremonies and institutional events, monitoring expenditures and negotiating high-value contracts with key campus vendors (e.g., printing, catering, security, florists, rental companies).
    • Event Operations, Safety, and Compliance: Serve as the primary operational partner to Dining Services, Facilities, ITS/AV, Public Safety, and Accessibility Services to establish emergency action plans, weather contingency plans, and ADA compliance standards for major public gatherings.
    • Team Recruitment and Leadership: Recruit, train, mentor, and manage event support teams, including student workers, staff partners, and volunteers, fostering professional development and high service standards.
    • Institutional Representation: Represent the priorities of the Communications and Marketing division and executive leadership by serving on designated College committees.
    • All other duties as assigned.

    Requirements

    • Bachelor's degree, with preferred specialties in event management, hospitality, communications, public relations, business administration, or a related field.
    • At least 5 years of progressive project management, executive event planning, and institutional protocol experience.
    • Demonstrated experience directing large-scale ceremonial, high-profile, and executive events.
    • Demonstrated capability to exercise matrixed leadership, establish timelines, and build effective relationships with campus stakeholders.
    • Excellent oral, written, interpersonal communication skills.
    • Proficiency in Google Suite Products (Docs, Gmail, Sheets, Slides, Drive)
    • Evidence of a commitment to community & belonging.
    • Valid driver's license.
    • Successful interview.