College Business Administrator (College of Medicine)

Responsibilities

• Manages and administers business, financial and non-academic operations of a very complex college, including budget planning, oversight and monitoring; staff and faculty affairs; and facilities operations and maintenance oversight.
• Provides functional supervision of department business/office coordinators and serves as the liaison for dean, chairs, directors, faculty and staff with other university departments and offices.
• Manages budgets, including managing and supervising annual budget preparations; monitoring and advising on department budgets and accounts; preparing budgetary and personnel reports, analyses and projections.
• Provides training and development opportunities for faculty and/or staff and assures adherence to university policies and procedures.
• Manages the salary administration function to ensure equity and fairness within the college.
• Provides functional supervision for department business managers and office coordinators and exercises direct supervision of office staff.
• May monitor and ensure building maintenance and safety.
• Provides assistance to the Dean in the implementation of organization decisions, which may include writing policy statements; generating customized reports; and coordinating special events as needed.
• Serves as resource to the Dean, associate deans, department chairs, etc. and provides liaison to university as well as to external units.
• Serves on a variety of committees within the college, as well as university wide.
• Administers the staff performance appraisal process for the college.
• Supervises and controls purchasing of supplies and equipment, serving as the property custodian for the college.
• Reviews and approves the reconciliation of accounting records with university reports/financial statements and prepares recurring financial /budget reports for internal purposes.
• Performs other job-related duties as assigned.

Requirements

• Thorough understanding of both theoretical and practical aspects of an analytical, technical or professional discipline; or basic knowledge of more than one professional discipline.
• Knowledge normally obtained through a formal, directly job-related 4‑year degree from a college or university or an equivalent in‑depth specialized training program directly related to the work.
• Minimum of five (5) years of directly job‑related experience.

Qualifications

• Master’s degree in Business Administration (MBA)