Department Business Administrator - College of Education

Salary: Commensurate with experience and education.

About the Role

The College of Education is seeking a Department Business Administrator at either Level 2 or Level 3. The role manages administrative, financial, and human resources operations for a university department.

DBA Level 2 Responsibilities

• Manages administrative, financial, and human resources operations of a moderately complex university department.
• Oversees overall office administration, including coordination and supervision of support staff.
• Plans the annual budget in conjunction with the department head and monitors expenditures to ensure compliance.
• Oversees expenditures of grants and contracts, maintaining fiscal records in coordination with the Office of Sponsored Programs.
• Manages all financial activities and accounts, including monthly reconciliation.
• Authorizes and oversees budget allocations, revenue, and expenditures.
• Handles department personnel and payroll functions.
• Serves as liaison with central payroll, human resources, Office of Sponsored Programs, and other department business managers.
• Maintains and manages databases for personnel and payroll records.
• Interprets university policies and procedures for faculty and staff.
• Reviews and approves reconciliation of accounting records with university reports and prepares recurring financial/budget reports.
• Performs other job-related duties as assigned.

DBA Level 3 Responsibilities

• Manages administrative, financial, budgetary, and human resources operations of a very complex university department.
• Plans and manages human and financial resources to support department objectives.
• Provides financial accountability and ensures compliance with state, university, and external funding agency guidelines.
• Oversees all administrative and financial affairs, including personnel, procurement, travel, accounts payable/receivable, and general accounting.
• May establish work assignments, define job duties, set performance goals, conduct appraisals, counsel employees, and recommend disciplinary actions, promotions, or new hires.
• Establishes or participates in operational and administrative guidelines and inventory controls; enforces safety compliance.
• May advise and assist faculty in administrative planning and provide oversight for sponsored research awards.
• Serves as liaison with Central Payroll, Human Resources, Office of Sponsored Projects, and other department business managers.
• Maintains and manages databases for personnel and payroll records.
• Interprets university policies and procedures for faculty and staff.
• Performs other job-related duties as assigned.

Requirements

• Thorough understanding of both theoretical and practical aspects of an analytical, technical, or professional discipline; or basic knowledge of more than one professional discipline.
• Knowledge obtained through a formal, directly job-related 4-year degree from a college or university or equivalent specialized training.
• DBA Level 2: Minimum of one (1) year of directly job-related experience.
• DBA Level 3: Minimum of three (3) years of directly job-related experience.
• Experience may be considered in lieu of education, and education may be considered in lieu of experience.

Preferred Qualifications

• Experience with PeopleSoft Finance and HR.
• Experience with faculty hires.
• Experience in budget planning and financial management.
• Experience with Concur Travel Management.
• Experience managing contracts.
• Highest level of professionalism and respect for confidentiality.
• Ability to interact with all levels of internal and external constituents.
• Experience with staff management.
• Excellent verbal and written communication skills.
• Proficiency in Microsoft Office Suite.

All positions at the University of Houston-System are security sensitive and will require a criminal history check.