Collections Registrar
Collections Access and Location Control
Facilitate collection access for in-person visits by students, classes, and academic researchers.
Manage location control for SCMA’s collection, overseeing annual inventories for insurance compliance as well as confirming the presence and condition of artworks.
Oversee Cunningham Center location management in coordination with the Cunningham Center Manager.
Direct organization of art storage areas to maximize efficient use of storage space.
Oversee collections objects’ location control during moves including major building projects and renovations.
Database Administration
Manage SCMA’s implementation of the consortial Five College Collections Management System (Qi/Keepthinking)
Provide training to SCMA staff and other Smith College stakeholders in both the Qi CMS as well as the Qi public portal
Liaise with FCI and Keepthinking to resolve database issues and implement software updates
Serve as SCMA liaison to the consortial Collections Management and Access Committee which sets standards for data governance
Collections Documentation
Manage the digitization of the collection including object photography and critical object records
Maintain confidential paper files relating to the collection in conjunction with the digital files in the Collections Management System
Create acquisition paperwork and documentation. Create and manage workflows for intake of artworks.
Exhibitions
Assist with logistics, paperwork, condition reporting, and installation/deinstallation of exhibitions as needed
Work with Exhibitions and Loans Specialist to ensure exhibitions documentation is entered into the Collections Management System in a consistent, timely manner
Rights and Reproductions
Oversee external rights and reproductions requests and fulfilment for permanent collections objects
Manage copyright permissions and image use for SCMA
Update Collections Management System with rights and reproductions information and work with artists and artist representatives to gain copyright permissions for new acquisitions
Collections Stewardship
Oversee processing and disposition of found-in-collections materials, complying with appropriate abandoned property laws
Oversee processing of large, previously unprocessed gifts
Oversee collections logistics of deaccessioning artworks identified through curatorial assessment, including provenance and title research
Qualifications
Graduate Degree, Field: Museum studies, MLIS, or related
5 or more years experience, Area: Museum Collections Management or Registration
Knowledge of: Museum core standards and best practices for Collections Management, relational databases, museum lexica including Getty AAT, legal regulations governing abandoned property, title and provenance laws and regulations, repatriation and cultural protection ethics and regulations, best practices in digital asset management, project management systems and software
Skills
Adobe creative suite
Organizational skills and attention to detail
Ability to work collaboratively with coworkers throughout the museum
Compensation
In addition to a competitive benefits package, annualized pay for this role is typically between $52,845.22 - $71,496.48 covering the middle half of market compensation. Actual compensation will vary based on individual qualifications and work schedule if less than full-time.
About Smith College
Located in Northampton, MA, Smith College is one of the largest women’s colleges in the country and is dedicated to excellence in teaching and research across the liberal arts. A faculty of outstanding scholars interact with students in small classes, as advisors, and through student-faculty research projects. The College is a member of the Five College Consortium with Amherst, Hampshire and Mt. Holyoke Colleges, and the University of Massachusetts Amherst. Students cross-enroll and faculty cross-teach across the Five Colleges.
Equal Opportunity Employer
Smith College is an equal opportunity employer and complies with all state and federal laws that prohibit discrimination. Consistent with the Americans with Disabilities Act (ADA) and Massachusetts General Law, Chapter 151B, it is the policy of Smith College to provide reasonable accommodation when requested by a qualified applicant or employee with a disability, unless such accommodation would cause an undue hardship.