Collateral Manager

Essential Duties And Responsibilities

• Oversee the daily tracking, transfer and shipping of original and eNotes to warehouse banks and document custodians.
• Perform thorough reviews of critical collateral documents including the original note and allonges for accuracy before shipping.
• Acts as primary contact for investors and warehouse banks to facilitate the handling of collateral.
• Ensures funded loans are properly registered in MERS within timing requirements, knowledge of eNote process is a plus.
• Ensure the proper secure storage and transfer of paper and eNotes as well as conduct regular reconciliations of physical and electronic documents against system records.
• Effective written and verbal communication to resolve exceptions with external partners.
• Maintain in-depth knowledge of, and ensure adherence to, investor guidelines and federal/state regulations.
• Supervise, train, and mentor collateral operations staff, providing guidance and support to ensure accurate and timely collateral reporting.
• Oversee the daily management, optimization, and reconciliation of collateral across multiple portfolios.
• Manage and resolve any disputes related to collateral, missing closing packages working with legal teams and external parties as needed.
• Identify opportunities for streamlining and improving collateral management processes, enhancing operational efficiency and accuracy.
• Develop, prepare, and distribute detailed reports on collateral positions, valuations, and trends to senior management and stakeholders, establish goals (KPI’s) and monitor workflow to ensure accuracy.
• Absorb and manage risks related to collateral by ensuring that proper policies, procedures, and controls are in place.
• Ensure that all collateral processes and transactions comply with relevant regulations, including Dodd-Frank, Basel III, and other applicable laws.
• Collaborate with internal stakeholders such as finance, legal, risk management, and external counterparties to resolve collateral discrepancies and improve collateral processes.
• Data Management: Oversee the accuracy and maintenance of collateral data, ensuring it is up-to-date and reflective of contractual agreements.
• Other duties as required.

Experience, Skills, Knowledge

• Bachelor’s degree in finance, economics, accounting, or a related field preferred, but not required.
• 3-5 years in Mortgage Lending, with at least 2 years in a managerial role focusing on post-closing or collateral.
• Proven leadership experience, with the ability to manage a team and collaborate across departments.
• Proficient in Encompass and Microsoft Office Suite.
• Proficiency in Microsoft Excel, financial software, and collateral management systems.
• Excellent analytical and problem-solving skills, with a high degree of accuracy and attention to detail.
• Strong verbal and written communication skills.
• Able to work in a fast-paced environment and manage multiple priorities.
• Strong understanding of mortgage legal documents (Mortgages, Notes, Riders, Allonges, etc.).
• Exceptional accuracy in auditing high-stakes documents.
• Able to meet strict, faced-paced deadlines.

Physical Demands

• While performing the responsibilities of the job, the employee is required to talk and hear.
• Vision abilities required by the job are close vision.
• The employee is often required to sit and use their hands and fingers to handle, feel, and operate office equipment such as a computer, copier, and office supplies.
• Ability to lift up to 10 pounds, if necessary.
• Occasional travel may be required for regulatory meetings, audits, or compliance training.
• In addition, the employee is occasionally required to stand, walk, reach with their arms and hands, and to stoop, kneel or crouch.