Coach Recruitment Coordinator

About the role

Leveling the Fields is seeking an organized, outgoing, and relationship‑driven volunteer to serve as our Camps & Clinics Coordinator. In Summer 2027, Leveling the Fields expects to offer at least 29 sports camps, with the possibility of adding more. The Camps & Clinics Coordinator will lead our efforts to identify, recruit, and secure qualified coaches for each camp. The coordinator’s primary responsibility will be ensuring that every camp has a committed head coach and assistant coach. This person will also build and maintain a strong network of local coaches, athletes, teachers, athletic departments, sports organizations, and other community partners who may support future Leveling the Fields programming.

Responsibilities

• Build and maintain a centralized database of local coaches and prospective coaches across multiple sports.
• Develop relationships with high school and college coaches, student‑athletes, PE teachers, athletic departments, recreation departments, sports clubs, and other community partners.
• Recruit and secure one qualified head coach and one assistant coach for each of our 29 or more Summer 2027 camps.
• Clearly communicate camp dates, locations, expectations, compensation, and Leveling the Fields’ mission to prospective coaches.
• Track outreach, responses, availability, commitments, and outstanding coaching needs.
• Follow up with prospective coaches and maintain regular communication with confirmed coaches.
• Help identify backup coaches in case of cancellations or scheduling conflicts.
• Coordinate with the Programs Committee to ensure all coaches complete required paperwork, agreements, and background checks.
• Provide regular updates on recruitment progress, open positions, and potential challenges.
• Help create a strong, positive experience that encourages coaches to return for future camps, clinics, and programs.

Requirements

The ideal volunteer is:

• Highly organized and comfortable managing many people, dates, and details at once.
• Confident reaching out to new people and building professional relationships.
• Persistent with follow‑up and comfortable making direct asks.
• A strong written and verbal communicator, able to do follow‑up and cold calls.
• Dependable, responsive, and able to work independently.
• Comfortable using spreadsheets, shared documents, email, and basic tracking systems.
• Connected to the local sports community or excited to begin building those connections.
• Passionate about expanding opportunities for girls through sports.
• Experience in coaching, athletics, recruiting, volunteer coordination, program management, or community engagement is helpful but not required.

Schedule

Commitment: Approximately 5‑10 hours per week during peak planning and recruitment periods, with lighter hours during the off‑season. Term: Fall 2026 through Summer 2027.