CO - P4357 - Senior Accounts Receivable Specialist

Hiring range: $80,000 - $90,000. Full-time hybrid position requiring in-office and telework from the assigned work location in Virginia.

About the role

This position plans, coordinates, and carries out financial management actions to create billings and account for the non-general fund revenues for the Department of Environmental Quality. The role ensures adequate internal controls exist to meet state requirements and accomplish agency fiscal goals and objectives. Responsibilities include researching and analyzing complex account activity, identifying discrepancies and collection barriers, and determining or recommending appropriate resolution, escalation, referral, or other collection actions in accordance with applicable laws, regulations, policies, and procedures. The position also develops and reviews collection reports, aging analyses, referral tracking, and other financial information to support oversight and account management decision-making.

Responsibilities

• Perform accounts receivable and cash receipts functions within DEQ to ensure compliance with the State Comptroller, Agency requirements, and proper control and accountability of agency resources.
• Review delinquent accounts and collection activity to determine appropriate follow-up, escalation, or referral actions.
• Monitor aged receivables and identify accounts requiring additional action.
• Coordinate the timely referral of eligible delinquent accounts to the Office of the Attorney General and third-party collection agencies.
• Research and analyze complex accounts receivable matters.
• Reconcile account information and research discrepancies to ensure financial information is accurate, complete, and appropriately supported.
• Develop, maintain, and review accounts receivable aging analyses, collection reports, referral tracking, and other performance measures.
• Assist with quarterly accounts receivable reporting.
• Work with customers, DEQ program area staff, management, OAG, and third-party collection agencies to resolve complex account issues, respond to requests for documentation, and support collection and recovery activities.

Requirements

• Considerable knowledge of accounts receivable procedures, revenue management, debt collection, and receipt processing for State Government.
• Demonstrated understanding of complex federal and state guidelines pertaining to accounts receivable and cash management.
• Considerable experience analyzing complex accounts receivable and financial data, researching discrepancies, identifying trends, and determining appropriate resolution or escalation actions.
• Experience preparing, analyzing, reconciling, or reviewing accounts receivable aging reports, collection reports, or other financial reports.
• Ability to apply accounting principles and methods to a variety of agency needs.
• Excellent written and verbal communication skills, including the ability to communicate complex or sensitive financial matters effectively with customers, agency staff, management, and external partners.
• Demonstrated ability to work independently and collaboratively, manage multiple priorities concurrently, meet critical deadlines, maintain accurate and well-supported documentation, and exercise sound judgment.
• Demonstrated ability to evaluate financial processes, identify opportunities for improvement, and support stronger internal controls, consistency, efficiency, and accountability.
• Combination of education, experience, training, or coursework in accounting, finance, business administration, or a related field.
• Excel skills (pivots, v-lookups, etc.) required; experience with Oracle financial management software highly desirable.

About Us

The Virginia Department of Environmental Quality (DEQ) is the primary environmental permitting agency in the Commonwealth of Virginia. It is responsible for administering laws and regulations related to air quality, water quality, water supply, renewable energy, and land protection. Through the dedication and work of over 800 employees across six regional offices and the Central Office in Richmond, DEQ issues permits, conducts monitoring and inspections, and enforces the law.