Clinical Operations Administrative Manager

Job Summary

The Department of Pediatrics is seeking an Administrative Manager to support the evolving needs and priorities of the clinical enterprise and supporting operations within the department and sub-specialty divisions. This position will take direction from the Associate Department Administrator of Clinical Operations and will work closely with departmental and UW Health leadership in clinical operations, regional development, coding and revenue areas, and enterprise analytics.

Key Job Responsibilities

• May exercise supervisory authority, including hiring, transferring, suspending, promoting, managing conduct and performance, discharging, assigning, rewarding, disciplining, and/or approving hours worked of at least 2.0 FTE or equivalent employees
• Identifies workflow needs, contributes to the development of strategic and operational solutions, allocates resources, and implements new or revised unit operational policies and procedures
• Lead development and maintenance of systems, reporting and dashboards to support clinical productivity and operational needs in collaboration with department, school, institutional colleagues
• Contributes to the preparation of proposals for funding and/or funding continuation from outside sponsors
• Schedules logistics and secures resources for program activities across multiple work units to ensure optimum efficiency and compliance with appropriate policies, procedures, and specifications
• Led the development and preparation of periodic reports and financial statements, and records progress, status, or other special reports for leadership or external agencies
• Plans, implements, executes, and evaluates existing strategies and objectives for a program and makes recommendations to unit leadership for program or function enhancement
• May assist in the development and monitoring of the unit or program budget and approve unit expenditures

Required Qualifications

• Minimum 4 years of administrative experience in roles with increasing responsibility and authority
• Coursework and/or experience with project management
• Proficiency/advanced skills in Microsoft Excel, Word, Outlook, PowerPoint

Preferred Qualifications

• Minimum 1 year of experience in an administrative leadership role
• Experience within a clinical operations environment
• Experience in UW Health Qlik View, Qlik Sense, and Health Link reporting
• Project management certification and/or demonstrated experience leading projects

Department

The Department of Pediatrics at the University of Wisconsin School of Medicine and Public Health is a vibrant academic department comprising more than 230 faculty members in 16 subspecialty divisions. The department promotes and enhances the health of children through outstanding clinical care, exemplary education of pediatric trainees, performance of cutting-edge research, and vigorous advocacy. Our faculty and research staff enjoy a robust infrastructure of services as well as the opportunity to contribute to our world-class research portfolio – since 2015 the department has ranked among the Top 20 pediatrics departments receiving NIH funding, according to Blue Ridge Institute for Medical Research.

Compensation

The starting salary for the position is $70,000 annually; but is negotiable based on experience and qualifications. Employees in this position can expect to receive benefits such as generous vacation, holidays, and sick leave; competitive insurances and savings accounts; retirement benefits. For more information, refer to the campus benefits webpage.

How to Apply

To apply for this position, select either “I am a current employee” or “I am not a current employee” under Apply Now. You will then be prompted to upload your application materials. Important: The application has only one attachment field. Upload the following documents in that field, either as a single combined file or as multiple files in the same upload area.

• Cover letter required
• Resume

Your cover letter should address how your training and experience aligns with the required and preferred qualifications listed above. Application reviewers will rely on these written materials to determine which applicants move forward in the process.

References will be requested from final candidates. All applicants will be notified once the search concludes and a candidate is selected.