Clinical Logistics Assoc II

About the role

The Clinical Logistics Associate II works under the direction of the Clinical Logistics Supervisor to manage medical/surgical and clerical supplies used by all operating rooms. This includes inventory, ordering, receipt, stocking, and processing of all materials.

Responsibilities

• Daily inventories, orders, and receives shelf supplies in the storerooms ensuring stock availability at all locations and for scheduled surgical cases.
• Reviews the OR schedule and collaborates with Cluster Leaders to process any special-order requests needed for scheduled surgeries.
• Orders supplies for the Storeroom to maintain appropriate levels of stock in all supply areas based on either established par levels within the InFor, PDAD, QSight application or established par sheets.
• Receives supplies, verifies orders for completeness and neatly stores items in proper areas adhering to Joint Commission Standards within one hour of receipt. Follows up with Purchasing/Receiving to resolve any discrepancies. Notifies OR Materials Management as appropriate.
• Uses QSight to establish, review and recommend par changes to accomplish inventory reduction initiatives.
• Maintains accurate inventory records, details and levels for all products managed within QSight in accordance with the QSight Working Manual.
• Coordinates the borrowing of supplies/emergency supplies to ensure high customer satisfaction.
• Provides customer service to OR staff to assist with locating supplies in the storeroom. Executes and coordinates the routine and emergency procurement and loaning of supplies and equipment as required for scheduled service and follow up with Clinical Logistics Management to identify ways to minimize further incidents.
• Ensures appropriate steps taken to comply with the hospital's environment of care requirements to include removing expired products from the supply areas and clean/organized work areas.
• Performs coverage as needed for the Bone & Tissue regulatory requirements as well as the LVAD destination program to include receiving, reconciling packing slips and implanted items, verifying integrity of the shipped items, logging serial/lot numbers into QSight, complying with audits and assisting Accounts Payable.
• Assumes responsibility for personal/professional growth and development, the training and development of other staff and the evolution of services in the department.
• Works in cross-functional teams to determine the cause and appropriate resolution of invoicing or accounts payable issues to resolve and proactively manage vendor relations.
• Performs coverage as needed for the Implant Technology/SIMS requirements. Responsible for generating orders, reviewing/setting pars, receiving, and putting product away in the Synthes cabinets and other product lines as assigned. Also responsible for stocking of vendor implant trays and ensuring the accuracy of the kits for surgery. Works with Accounts Payable to review, authorize and reconcile invoices as needed.

Qualifications

• High School diploma, college preferred.
• Minimum of 4 years working with Operating Room Medical/Surgical Supplies in an OR, CSS or Materials Management capacity.
• Experience with purchasing, accounts payable, and patient billing is preferred.
• Familiarity with Materials Management Functions of inventory, ordering, receipt and stocking, review of usage report data and development of appropriate PAR levels.
• Experience with federal regulatory requirements such as handling Bone and Tissue products preferred.
• Experience with ordering, receiving, re-stocking, and managing PARs of implants stocked in CSS trays highly desirable.
• Computer software knowledge, including point of use systems, PAREX, MMIS (InFor), QSight.
• Ability to perform calculations to establish PARs based on usage history.
• Ability to operate a computer for data entry, extraction, report generation and information management.