Clinical Inventory and Maintenance Coordinator - College of Dental Medicine

Essential Duties and Responsibilities

• Source, evaluate, and purchase dental supplies, instruments, and equipment in accordance with KCU CDM policies
• Establish and maintain relationships with vendors to ensure quality, pricing, and timely delivery
• Work with KCU purchasing to negotiate pricing, contracts, and service agreements where applicable
• Process purchase orders and track shipments to ensure timely receipt
• Maintain accurate inventory levels of clinical supplies and materials
• Implement inventory control systems to prevent shortages or overstocking
• Conduct regular audits and reconcile discrepancies
• Perform minor repairs, adjustments, and routine maintenance on dental clinical equipment (e.g., handpieces, delivery units, basic instruments, etc.)
• Cook with external vendors for major repairs and equipment servicing
• Track equipment maintenance schedules and service records
• Avoid recommended new equipment and/or materials purchases
• Ensure purchased products meet regulatory and safety standards (e.g., OSHA, ADS guidelines)
• Maintain required documents for clinical equipment and supplies (MSDS, etc)
• Maintain proper storage and handling of clinical materials, including hazardous substances
• Support infection control protocols through appropriate supply management
• Support the activities of the Assistant Dean for Integrated Biomedical and Clinical Sciences and the CDM Executive Leadership Team
• Participate in various KCU Committees and CDM Committees as required

Qualifications

• Knowledge typically obtained by a high school diploma or equivalent
• Associate’s or Bachelor’s degree in Supply Chain Management, Business Administration, or related field preferred
• Minimum of 3-5 years of experience in purchasing, procurement, or inventory management (healthcare or dental setting preferred)
• Basic mechanical aptitude with demonstrated ability to perform minor repair on dental or medical equipment
• Strong organizational and time management skills
• Proficiency in Microsoft Office or similar software

Preferred Qualifications

• Experience in a dental clinic, dental school, or healthcare environment
• Familiarity with dental instruments, materials, and equipment
• Experience with dental supply vendors and group purchasing organizations
• Basic understanding of infection control and sterilization standards