Maintenance Inventory Coordinator

About the role

The Maintenance Parts Coordinator is accountable for driving results in a fast‑paced environment by working with team members within the maintenance department in part identification, purchasing, receipt and management at our Germantown site. This role ensures that critical spare parts are available when needed, inventory accuracy is high and CMMS data is reliable, and storeroom operations are organized, efficient, and inspection‑ready. Opportunities for cost savings and process improvement will be proactively identified for the maintenance team.

Responsibilities

• Inventory & Materials Management
  • Receive, inspect, label, and store incoming maintenance materials and spare parts.
  • Maintain accurate inventory levels within the CMMS system.
  • Track parts usage against work orders and purchase parts as needed.
  • Perform routine cycle counts and participate in physical inventories.
  • Identify obsolete, excess, or critical spare parts and communicate recommendations.
• Storeroom Organization & Control
  • Maintain a clean, organized, and secure storeroom environment.
  • Ensure proper storage practices (FIFO, environmental controls, kitting where applicable).
  • Establish and maintain standardized labeling and bin locations.
  • Support 6S and continuous improvement initiatives.
• Procurement & Vendor Coordination
  • Coordinate purchasing of maintenance parts and supplies.
  • Create or support purchase requisitions for stocked and non‑stocked items.
  • Track open purchase orders and follow up with vendors.
  • Verify correct parts, quantities, and documentation upon receipt.
  • Coordinate returns, warranties, and repairable spare processes.
• Maintenance & Reliability Support
  • Assist in identifying critical spares and establishing min/max levels.
  • Provide feedback to maintenance planners on usage trends and lead times.
  • Support equipment shutdowns, outages, and emergency repairs.
  • Perform basic preventive maintenance tasks and assist maintenance mechanics as needed.

Key Competencies

• Organize and prioritize work, thinking assignments through to completion.
• Follow written and oral instructions.
• Concentrate on multiple tasks simultaneously.
• Ability to work independently.
• Duties, responsibilities, and activities may change at any time with or without notice.

Education and Experience

• High School Diploma or GED.
• 3+ years of experience in inventory management, purchasing, or storeroom operations.
• Experience using a CMMS or inventory management system.
• Strong organizational skills and attention to detail.

Travel Requirement

Up to 5% travel required.

Schedule

This position is eligible for a flexible schedule.

Diversity and Inclusion

Sterling values diversity and is committed to creating an inclusive environment for all employees. All employment decisions are based on business needs, job requirements and individual qualifications, without regard to protected characteristics.

Why Consider Sterling?

Sterling Pharma Solutions is a global contract development and manufacturing organisation (CDMO) with more than 50 years’ experience in developing and manufacturing Active Pharmaceutical Ingredients (APIs). The company also offers Antibody Drug Conjugate (ADC) research and development bioconjugation services. With facilities in the UK and the US and a workforce of over 800, Sterling delivers first‑class science and service to customers, fostering a supportive team culture focused on delivering new medicines to market.