Clinical Administrator (Team Secretary)

Job Overview

Provide a high standard of secretarial & administration support to the consultants, medical staff and their teams, interacting with other departments, patients, the wider healthcare colleagues. Act as a focal point of communication for the clinical team and assist the NCCCNC Administration Manager in the organisation of the clinical team’s workload and the smooth running of the department.

Main duties of the job

• Working within the Northern Centre for Cancer Care – North Cumbria, Carlisle
• New referral logging & appointments
• Producing Clinic Outcome report & letters
• Stationary & Stores
• Outpatient waiting Lists
• Clinic room booking & Clinic builds

Person specification

• Qualifications & Education
• Essential criteria: Level 3 qualification in administration or equivalent/relevant experience in administrative role(s), English qualification at Level 2 (GCSE Grades 9-4 or A*-C, or Functional or Key Skills at Level 2), Maths qualification at Level 1 (GCSE Grades 3-2 or D-F, or Functional or Key Skills at Level 1)
• Knowledge & Experience
• Essential criteria: Experience of secretarial/administrative procedures, NHS Administration/Secretarial experience, Working Knowledge of NHS Systems e.g. eRecord, System One, Knowledge of medical terminology
• Skills & Abilities
• Essential criteria: IT Skills to include MS Office software packages e.g. Microsoft Word, Excel, Outlook and PowerPoint, Advanced keyboard skills including a high standard of word processing skills, Excellent communication skills, Ability to work without direct supervision, Ability to manage time effectively and work on own initiative, Ability to accurately input, collate and present information

Qualifications and Education

Level 3 qualification in administration or equivalent/relevant experience in administrative role(s)

English qualification at Level 2 (GCSE Grades 9-4 or A*-C, or Functional or Key Skills at Level 2)

Maths qualification at Level 1 (GCSE Grades 3-2 or D-F, or Functional or Key Skills at Level 1)

Experience

• Experience of secretarial/administrative procedures
• NHS Administration/Secretarial experience
• Working Knowledge of NHS Systems e.g. eRecord, System One
• Knowledge of medical terminology

Skills

• IT Skills to include MS Office software packages e.g. Microsoft Word, Excel, Outlook and PowerPoint
• Advanced keyboard skills including a high standard of word processing skills
• Excellent communication skills
• Ability to work without direct supervision
• Ability to manage time effectively and work on own initiative
• Ability to accurately input, collate and present information

Important note on completion of reference section of Application Form

All references from current and previous employers will be sought and must cover a minimum of 3 years employment. When completing the reference section of your application form, please give the address, telephone number and work email address of each of your current/previous line managers that cover 3 years employment. Failure to complete this section may result in your application not being processed.

Documents to download

• JD (PDF, 139.6KB)
• PS (PDF, 128.6KB)
• Newcastle Staff Benefits (PDF, 274.4KB)

Behaviour and Civility Charter

(PDF, 93.8KB)

Apply online now

Further details / informal visits contact

• Name: Sandra Hoodless
• Job title: Administration Manager
• Email address: Sandra.Hoodless@nhs.net
• Telephone number: 01228814679