Clinical Administrative Assistant

Core Responsibilities

• Provide specialized administrative support for Physicians, APPs, and clinical staff
• Maintaining the physicians patient schedules and meetings, keeping physicians on track, and providing reminders about upcoming events and or barriers
• Request and send patient medical records and follow up on requests. Scan all required records into the EMR.
• Aid APP and clinical staff with appropriate requests to maintain patient flow through the clinic
• Assist with obtaining any required information for the provider
• Submit and follow up on tissue testing to outside sources
• Preparing the patient schedule for the providers for the next day

Essential Functions

• Support Department activities
• Create and maintain spreadsheets for tracking various department data, information, requests and supplies
• Manages various documents and handles confidential matters in accordance with policies and procedures
• Participates in department meetings, committees and events
• Compile financial, statistical data and reports as assigned
• Reviews and monitors all Clinical Administrative Assistant order transcription, reminder screens, scanning, missing diagnostic and pathology reports
• Provide training of AA duties, medical records requests
• Cooking and distributing daily mail

Required Minimum Education

High School Diploma or GED

Required Minimum Experience

Minimum 3 years front office and hospital experience

Required Minimum Skills

• Effective communication skills including telephone, verbal communication, email and written
• Effective interpersonal relationships skills
• Calendar management, strong organization and coordination skills
• Skill in computer applications
• Skill in gathering and reporting information
• Ability to handle multiple projects simultaneously and set priorities
• Ability to establish and maintain effective working relationships with other employees and the public
• Ability to work under pressure, communicate and present information
• Ability to read, interpret, and apply hospital and department policies and procedures
• Ability to identify problems, organize and analyze information
• Ability to establish priorities and coordinate work activities
• Working knowledge of basic Medical Terminology