Clinic Administrative Assistant

About the role

This position is located in the Gallatin County Sheriff’s Office Detention Division and is responsible to protect the integrity of the medical records generated by medical staff. Ensures the medical clinic runs smoothly and efficiently. Answers the phone, directs calls to the appropriate person and or takes messages. Provides medical information to inquiries as appropriate and compliant. Actively engages in cost savings and recovery strategies utilizing local state and federal programs, initiatives or grants. Answers inmate inquiries about medical billing.

Responsibilities

• Communicates in a professional manner with inmate’s family/friends, attorneys or guardians regarding medical care and concerns following all HIPAA guidelines.
• Attend and participates in committees as required (team and mental health meetings, safety committee, etc.).
• Distributes notes appropriately.
• Participates in professional development activities and maintains professional affiliations.
• Affirmative action statement: The County does not discriminate against any applicant on the basis of race, color, religion, creed, political idea, sex, sexual orientation, gender identity or expression, age, marital status, national origin physical, or mental disability, or any other protected class status in violation of any applicable law.

Requirements

• Knowledge of the principles and practices, theories, laws and authorities of corrections and medicine that includes: medical; terminology, insurance, billing and accounting, office management, operation and maintenance of equipment used in an office; community resources; health care records management; interpersonal relations; Detention Center policy and procedures; inmate rights; common safety hazards and precautions; and the ability to apply knowledge; handle sensitive and confidential information; communicate effectively both in writing and verbally; react well in emergency situations; and establish and maintain cooperative relationships with those contacted in the course of work.
• Education & Experience: The required knowledge and skills are generally acquired through a combination of education and experience equivalent to two (2) years of post-secondary education or training in office management, business, accounting, or related field plus three years of related experience including office and records management.

Qualifications

• Knowledge of the principles and practices, theories, laws and authorities of corrections and medicine that includes: medical; terminology, insurance, billing and accounting, office management, operation and maintenance of equipment used in an office; community resources; health care records management; interpersonal relations; Detention Center policy and procedures; inmate rights; common safety hazards and precautions; and the ability to apply knowledge; handle sensitive and confidential information; communicate effectively both in writing and verbally; react well in emergency situations; and establish and maintain cooperative relationships with those contacted in the course of work.
• Education & Experience: The required knowledge and skills are generally acquired through a combination of education and experience equivalent to two (2) years of post-secondary education or training in office management, business, accounting, or related field plus three years of related experience including office and records management.

Skills

• Knowledge of the principles and practices, theories, laws and authorities of corrections and medicine that includes: medical; terminology, insurance, billing and accounting, office management, operation and maintenance of equipment used in an office; community resources; health care records management; interpersonal relations; Detention Center policy and procedures; inmate rights; common safety hazards and precautions; and the ability to apply knowledge; handle sensitive and confidential information; communicate effectively both in writing and verbally; react well in emergency situations; and establish and maintain cooperative relationships with those contacted in the course of work.
• Education & Experience: The required knowledge and skills are generally acquired through a combination of education and experience equivalent to two (2) years of post-secondary education or training in office management, business, accounting, or related field plus three years of related experience including office and records management.

Benefits

• Health Benefits: Individual health benefits premium is paid at 100% for full-time employees and pro-rated based on hours worked for part-time employees Includes limited vision and dental coverage (Dental is provided by MetLife and includes a dental buy-up option)
• Sick and Vacation Leave: Employees accrue 12 sick days and 3 weeks of vacation per year, depending on years of service. (Hours are pro-rated for part-time employees)Leave starts accruing on an employee’s date of hire and can be used as soon as time is in the books.
• Retirement: County employees are covered by the Public Employee’s Retirement System (PERS)County Deputies and Detention Officers are covered by the Sheriff’s Retirement System (SRS)An optional supplemental 457 deferred compensation plan/ROTH is available through Empower and Nationwide
• Flexible Spending Accounts: Optional pre-tax, out-of-pocket medical expenses & day care expenses
• Group Life Insurance Policy: Eligible employees only (age reductions apply)
• Long Term Disability Insurance: Eligible employees only, benefit duration shortens once a specific age is reached
• Tuition Assistance: The County offers partial reimbursement of qualifying tuition expenses
• Bilingual Pay: The County allows for bilingual pay to employees that provide translation services to County departments and offices. The bilingual pay allows for extra compensation to employees that provide this service.

Pay

Individual health benefits premium is paid at 100% for full-time employees and pro-rated based on hours worked for part-time employees Includes limited vision and dental coverage (Dental is provided by MetLife and includes a dental buy-up option)

Schedule

Employees accrue 12 sick days and 3 weeks of vacation per year, depending on years of service. (Hours are pro-rated for part-time employees)Leave starts accruing on an employee’s date of hire and can be used as soon as time is in the books.