Client Reporting and Billing Specialist - Accounting/ Accounts Receivable

Position Overview

The Client Reporting and Billing Specialist will assist in client invoicing including but not limited to client set-up, client account maintenance, client reporting requests and collections. Other responsibilities will include account reconciliation, commissions, and rebate assistance. This is an in-office/hybrid role located in Washington, Indiana. Accounting/Finance department.

Role And Responsibilities

• Client Invoicing
• Setup and maintain client accounts
• Prepare weekly and monthly invoices, detailed reports, and correspondence
• Update and maintain detailed work instructions on the invoicing process
• Maintain accurate client contacts
• Work with Client Success Team for all client onboarding activities
• Perform quality audits of client data
• Client Reporting
• Provide clients, TPAs, and brokers with requested reporting on a weekly or monthly basis
• Provide adhoc reports or supporting backup reports, as requested
• Client Collections
• Coordinate collections of past due accounts
• Provide A/R reporting to brokers and management as needed
• Collaborate with outside clients and internal finance team to maintain accurate accounts receivable
• Account Reconciliation
• Monthly account reconciliation and analysis, including bank reconciliations for all cash accounts
• Quarterly Client Rebates
• Calculate quarterly rebates
• Prepare backup, communication, and payments for client distribution
• Cash Management
• Maintain monthly cash flow analysis and share with executive team monthly
• Update and determine monthly cash flow buckets
• ACH for vendor and client payments
• Other Duties
• Perform other duties as assigned

Requirements

• Qualifications:
• Education: College associate's degree in Business or Accounting or related field or equivalent experience
• Experience/Knowledge: Strong Microsoft Excel skills required, 2 to 3 years relevant experienceClient Billing or bookkeeping experience preferred
• Experience with Collections, Accounts Receivable, & Accounts Payable preferred
• QuickBooks knowledge helpful
• Exceptional problem solving, analytical thinking, and attention to detail
• Ability to multi-task and prioritize in an ever-changing environment
• Ability to work in an open team environment and be a team player with all levels of staff and management is required