Accounts Receivable & Billing Specialist

Job Responsibilities

• Prepare, review, and submit invoices in accordance with contract terms, company policy, and government/commercial customer requirements.
• Collect required invoice documentation and approvals from Program Managers.
• Ensure invoices comply with proper funding, CLINs, labor categories, and cost structures.
• Enter, review, and validate billing data in Costpoint/Deltek.
• Submit invoices through appropriate systems including email, prime contractor supplier management portals, WAWF, or ASSIST.
• Maintain accurate billing files and supporting documentation.

Accounts Receivable & Cash Application

• Support AR tracking through established company processes.
• Record and apply customer payments accurately (ACH, check, wire) in accordance with cash receipts procedures.
• Identify, resolve, and communicate payment discrepancies and short pays.
• Afford assistance in month-end AR activities, including reconciliation of AR aging.

Collections

• Conduct structured weekly follow-ups on outstanding balances.
• Communicate professionally with customer AP teams regarding payment status.
• Escalate unresolved issues to the Finance Manager when necessary.
• Document all collection activities per company requirements.

Internal Collaboration & Support

• Coordinate with Program Managers to resolve billing issues, gather documentation, and verify billable labor/non-labor items.
• Work with the Finance Manager and Controller to support audits and financial reviews.
• Provide coverage for AR team members during absences as needed.

Minimum Qualifications

• 2–5 years of experience in Accounts Receivable, Billing, or related accounting roles.
• Experience with Deltek Costpoint.
• Understanding of billing processes, AR aging, and cash application workflows.
• Proficiency in Microsoft Excel, Word, and Outlook.

Desired Qualifications

• Experience with government contract billing (T&M, CPFF, FP, etc.).
• Familiarity with electronic invoicing portals such as WAWF and ASSIST.
• Knowledge of Deltek Time & Expense.
• Prior experience supporting audits or financial reviews.
• Strong attention to detail and accuracy.
• Excellent organizational skills with the ability to manage multiple priorities and deadlines.
• Ability to work independently and meet strict deadlines.
• Strong analytical and problem-solving skills.
• Effective verbal and written communication skills with a customer service focus.
• High level of integrity, professionalism, and discretion when handling confidential financial information.