Client Events Coordinator

About the role

At RPS, we champion the possibilities by bringing people together through meaningful client experiences. If you're early in your career and enjoy organizing details, coordinating projects, and helping events run smoothly, this role offers the opportunity to build valuable experience while working with a wide range of colleagues, vendors, and clients. RPS values collaborative coworkers, relationship builders, lifelong learners, and growth seekers who are ready to contribute, learn, and develop their skills.

Responsibilities

• Coordinating planning activities and logistics for client-focused events
• Supporting event scheduling and communication with internal stakeholders
• Managing relationships with external vendors and service providers
• Collecting, reviewing, and organizing event proposals and information
• Researching venues and event options to support planning decisions
• Booking event spaces and coordinating related arrangements
• Organizing food and beverage services, supplies, equipment, and signage
• Creating and maintaining event timelines and project trackers
• Monitoring deadlines and helping ensure event deliverables stay on schedule
• Identifying opportunities to improve processes and enhance the overall event experience

Requirements

• High school diploma or equivalent
• At least two years of business or administrative experience
• Experience organizing schedules, coordinating activities, or supporting projects with multiple moving parts
• Ability to write and edit communications such as emails, newsletters, marketing materials, or event communications
• Ability to communicate information clearly in conversations, meetings, presentations, and written correspondence
• Experience using Microsoft Office applications, including PowerPoint
• Working knowledge of Windows-based desktop publishing applications
• Working knowledge of Adobe Suite
• Ability to track multiple deadlines and maintain accurate records and documentation
• Ability to work with internal and external contacts in a professional and service-focused manner
• Ability to prioritize tasks and adjust to changing deadlines
• Ability to work independently while also contributing to a team environment
• Consistent attendance, punctuality, and adherence to schedules

Preferred qualifications

• Experience supporting events, meetings, marketing initiatives, or project-based work
• Exposure to financial services, insurance brokerage, employee benefits, or health insurance environments
• Experience coordinating communications with internal and external stakeholders
• Experience using project management tools or supporting project-based work

Benefits

At Gallagher, we believe supporting our colleagues goes far beyond the role itself.

• Competitive compensation
• Comprehensive benefits programs designed to support your well-being
• Career development opportunities and ongoing learning
• A collaborative, people-first culture with accessible leadership
• The opportunity to do meaningful work with global reach and local impact