Coordinator, Client Programs & Events

About the role

We are seeking a Coordinator, Client Programs & Events. This position will be based in our New York office (hybrid). This role supports the planning, coordination, and execution of client-facing events that advance the Firm's business development and marketing objectives, including CLE seminars and webinars, receptions, dinners, and other client engagement functions. The Coordinator primarily supports New York-based programming while also contributing to events across regional offices as part of the Firm's national client events team. This role works closely with the Business Development team, practice groups, partners, and other functional teams to help ensure the seamless delivery of events of all sizes.

Responsibilities

• Assists in the planning, coordination, and execution of client-facing events, including CLE programs, seminars, webinars and other client engagement functions.
• Coordinates client dinners, reception and in-house CLE presentations with limited supervision.
• Works as a collaborative member of the Client Programs & Events Team, supporting various team members as needed in both New York and regional offices.
• Collaborates with Business Development teams and partners to help align event logistics with practice-specific and Firmwide goals.
• Coordinates event registration for in-person and virtual programs, provides regular RSVP updates, and serves as a point of contact for registration inquiries.
• Supports on-site event setup, including preparing nametags, program evaluation surveys, printed and digital materials, and staffing events on-site.
• Reconciles post-event attendance for in-person and virtual events, including updating CRM records, reporting on attendance, and compiling and distributing attendee feedback.
• Researches restaurants, venues and vendors for dinners and receptions, and presents options that align with firm standards.
• Develops cost estimates