Client Accounts Payable Coordinator

Key Responsibilities

• Review and process expense and grant payments via check, wire, and ACH
• Submit EFTPS enrollments and tax payments
• Send transfer requests and process bank transfer files
• Review daily disbursement account activity and match to pending transactions
• Manage the full check lifecycle — send check files, print checks, and mail checks
• Process void check requests with precision
• Submit daily Positive Pay files to financial institutions and review check exceptions
• Deposit client checks and record deposits accurately
• Deliver accurate daily end-of-day reporting including check, wire/ACH, and EFTPS payment counts

Client Communications & Research

• Research and resolve disbursement discrepancies with a methodical, fact-based approach
• Support client requests with clear, professional, and timely communication

Requirements

• Exceptional attention to detail and commitment to accuracy
• Highly organized and self-disciplined, with the ability to prioritize and manage high volumes in a fast-paced environment
• Strong analytical and problem-solving skills; methodical in approach and thorough in execution
• Clear and professional written and verbal communication skills
• Solid understanding of standard business and office practices
• Strong proficiency in Microsoft Office Suite, particularly Excel
• Ability to work both independently and collaboratively, contributing reliably to a team
• Absolute discretion and commitment to maintaining confidentiality