Client Accounting Specialist - Core Billing - Kansas City (Hybrid)

About the role

The Client Accounting Specialist - Core Billing is responsible for client billing, invoice processing and distribution, billing compliance and other tasks related to billing and accounting activities. This is a hybrid position in Kansas City, Missouri.

Responsibilities

Department transactional and ad-hoc activities are completed timely and accurately, and documented in Elite, ARCS and other systems in accordance with Firm policies and relevant external requirements and regulations.

• Pre-bill distribution, invoice processing
• Work-in-Process, inventory management
• Electronic submissions, revision and dispute resolution
• Client Billing Guideline Compliance
• Other activities in response to current and future business needs

Production, quality and accuracy standards are consistently met or exceeded.

Department policies and procedures are consistently followed with completeness and accuracy standards.

Inquiries from Clients (both internal and external) and other third parties are addressed in a manner that meets established department standards and are appropriately resolved.

Oral and written presentations and general communications are effective, professional and appropriate to the circumstance.

Collaboration and communication between department team members, accounting & finance group departments, and other corporate / firm departments is promoted and effective.

Qualifications

• Demonstrated advanced knowledge of core Revenue accounting concepts, typically acquired from at least an Associate’s Degree in Accounting or comparable field, and/or three or more years’ experience in a high-volume, multi-currency revenue department, ideally in a Law Firm or other Professional Services and/or owner managed environment.
• Demonstrated knowledge of Client Accounting / Legal Billing practices and policies sufficient to lead the preparation, review and issuance of both paper and electronically billed legal invoices, monitor and control WIP, capture core billing and client data for a portfolio of clients/offices/shareholders, research and respond to inquiries and questions and complete account reconciliation, periodic and ad-hoc reports.
• Demonstrated proficiency in Microsoft Office, sufficient to complete account analysis and reconciliation.
• Demonstrated ability to leverage Microsoft Word and Outlook to communicate effectively, create, and edit documents.
• Demonstrated ability to execute transactions, and extract and analyze data from Elite and DTE | Intapp Time.
• Demonstrated ability to efficiently operate a 10 key numerical entry device.
• Proven ability to exercise sound judgment in financial and accounting matters.
• Demonstrated ability to effectively raise issues and consult with department manager to resolve issues and ensure compliance with firm policies and procedures.
• Demonstrated ability to execute multiple tasks and high workload volume without material impact on error rates or client service.
• Demonstrated ability to quickly learn and master new processes, steps, policies and technical skills.
• Demonstrated ability to articulate process steps and draw conclusions of processes and measures of output such as productivity, efficiency and quality.
• Demonstrated ability to communicate in person and via e-mail and telephone with internal and external clients and vendors, receive instructions and provide information with ordinary courtesy and tact.
• Demonstrated ability to execute tasks efficiently and effectively within expected timeframes.
• Education: Associate degree in Accounting or related field, or relevant experience; Preferred: Bachelor's degree in Accounting or related field.
• Experience: Minimum of 3 years of relevant experience.

Benefits

• Comprehensive health, dental and vision plan for you, your spouse/domestic partner and children.
• Superior 401(k) plan.
• Ample time off programs.
• Mental health programs.
• Family building and caregiving.
• Generous paid parental leave.
• Life insurance.
• Disability insurance.
• Wellness program.
• Flexible spending accounts.
• Employee referral bonus program.