Clerk II - Administrative Office

About the role

Perform moderately complex office/clerical tasks in support of the assigned campus/department under general supervision while maintaining a high level of confidentiality.

Responsibilities

• Perform required office routines according to standard practices while maintaining a high level of confidentiality.
• Review, refer and answer routine correspondence, telephone and electronic messages; greet public and route requests for information.
• Establish and maintain manual and automated record filing systems for campus or department as assigned.
• Process and enter data into computer or report format; operate basic office machines to include computers, fax machine, copying machine, etc.
• Accountable for functional responsibility for an assigned section of work in the department; plan and arrange own work; refer problems that cannot be solved to supervisor.
• Communicate transactions and facilitate transitions to appropriate personnel.
• Research reports and requests for information; extract information and supporting data to assist administrator.
• Accommodate the needs of students, parents, teachers, staff and/or the general public as appropriate to assist administration in providing information and services.

Qualifications

• High school diploma or General Education Diploma (GED)
• Three (3) years of general clerical/secretarial experience OR eighteen (18) semester hours from an accredited college/university may be substituted for each year of experience
• Proficient skills in keyboarding, word processing, file maintenance, personal computer and software to develop spreadsheets and databases, electronic mail and internet
• Must be able to communicate, listen, read, write, and comprehend the English language sufficiently to use it easily and readily in daily communication
• Possess required skills and knowledge as assessed by the Ysleta ISD Paraprofessional Test

Mental Demands/Physical Demands/Environmental Factors

• Maintain emotional control under stress
• Work with frequent interruptions
• Repetitive hand/wrist motions and prolonged use of computer
• Requires prolonged sitting, moderate standing, walking, bending, reaching, and may require lifting up to 25 lbs