Administrative Clerk II

Responsibilities

• Provides administrative support to the Transit Director and other management staff.
• Types and formats memos, policies, and other written documents.
• Maintains, organizes, and updates Transit filing system.
• Processes and maintains a variety of forms, records, accounts, and reports.
• Prepares and distributes agendas for the Transit Commission and other meetings, as needed.
• Ensures quorums, schedules meetings, and reserves rooms.
• Prepares minutes for the Transit Commission and other meetings, as required.
• Processes Transit Commission related reports and correspondence.
• Transcribes, prepares, and organizes a wide variety of material requiring independent judgment and knowledge of Transit procedures and policies.
• Assists with preparation for triennial reviews and other state and federal reviews and audits.
• Performs customer service duties including website, phone, and walk-in inquiries.
• Runs errands to the bank, City Hall, Post Office, and other locations as directed.
• Opens and distributes mail.
• Assists with community events on behalf of Transit as needed.
• Plans and coordinates special events.
• Performs other duties as assigned.

Requirements

• 3 or more years of related experience.
• Valid driver’s license and a good driving record.
• A combination of equivalent experience and/or education may be considered.

Skills

• Comprehensive knowledge of business letter writing and forms.
• Comprehensive knowledge of business English, spelling, punctuation, and grammar.
• Considerable knowledge of office procedures and routines.
• Working knowledge of office machinery.
• Considerable skill in operating word processing software and computer systems.
• Considerable skill in organizing and maintaining a variety of office records and files.
• Considerable skill in determining formats for reports and various documents and correspondence.
• Comprehensive skill in providing a full range of administrative office services, including use of discretionary judgment in dispensing information.
• Considerable skill in working independently without specific instructions.
• Ability to handle confidential information with discretion.
• Ability to follow oral and written instructions.
• Ability to communicate effectively, both orally and in writing.
• Ability to proficiently utilize a computer and the required software.
• Ability to establish and maintain effective working relationships with staff and the public.
• Ability to work the required hours of the position.

Physical Requirements

• Ability to lift and carry up to 10-20 pounds.
• Frequent standing and sitting.
• Ability to focus for long periods of time on projects.
• Ability to reach, stoop, and lift.