Administrative Secretary II

ADMINISTRATIVE SECRETARY II District Context and Commitment Located in the heart of Kern County, the Bakersfield City School District ("BCSD") is committed to providing safe, welcoming, and inclusive learning environments across the entire organization. We serve a diverse community of students and families and are guided by a deep commitment to equity, access, and excellence in education. BCSD values and respects every member of its community. We are dedicated to upholding the law, honoring the dignity of all individuals, and fostering a culture where students, families, and staff feel safe, supported, and heard. We seek employees who demonstrate a strong commitment to ethical decision-making, professionalism, and accountability, and who consistently act with integrity in service of our students and community. Employees in BCSD are expected to model high standards of conduct, ensure compliance with all legal requirements, and contribute to a culture of trust, respect, and continuous improvement. Qualifications Knowledge of office practices and procedures; preferably specific knowledge of district policies, procedures and operationsExperience in clerical and/or secretarial work; proficiency as typistKnowledge and ability to learn and use computer terminal and word processing equipment and systems effectivelyKnowledge and ability to create, navigate, and maintain department/district website and social media information for business purposesAbility to multi-task, problem solve, and make sound independent decisionsAbility to plan, organize, coordinate, and schedule administrative and clerical functions and activitiesAbility to effectively and efficiently perform highly responsible secretarial functionsAbility to make accurate computations and prepare statistical documentation; ability to operate office machinesAbility to organize, write and prepare reports, letters, surveys and legal documents of professional qualityAbility to use independent judgment and maintain quality control of department outputAbility to work harmoniously with others; ability to supervise and evaluate work of othersMust pass required tests REPORTS TO: Administrator as assigned JOB GOAL: To provide professional services which will contribute to effectiveness of department and services it renders Performance Responsibilities Performs secretarial duties of responsible nature; may take and transcribe dictation of various types; composes correspondence from brief notes and oral instructions; operates office machines, computer terminal and word processing equipment; types letters, requisitions, surveys, resolutions, board materials and various legal documentsOrganizes and coordinates clerical staff activities in department, including but not limited to organization, layout, and development of work assignmentsResponds to inquiries which involve the interpretation of policies, regulations, and operational proceduresAnswers inquiries involving use of initiative and independent judgment within limits of established policies and proceduresAnswers telephone; arranges appointments; sets up and maintains files; supervises, checks and prepares special and periodic reports involving compilation of materials and dataPlans, organizes, and coordinates department and district meetings, inservices, and events for staff and communityAssists in development and dissemination of information to District constituencies through variety of communication strategies, including but not limited to newsletters, brochures, memoranda, website, social media and other methods as assignedAssists with promoting District programs and events via social media channelsCompiles and prepares materials as assignedAssists in developing and maintaining budget and other accounting procedures of office; performs any bookkeeping tasks associated with positionModels personal and professional values of equity, integrity, caring, collaboration, personal and collective accountabilityPerforms other related duties as assigned SALARY: $23.48 - $38.30 per hour EVALUATION: Performance of this job will be evaluated in accordance with the District's "Improvement of Professional Services" handbook, Board Policies and Procedures and consistent with collective bargaining agreements when applicable. NEW PROBATIONARY EMPLOYEES AND PERMANENT EMPLOYEES WHO BECOME PROBATIONARY UPON RECLASSIFICATION: A new employee, or a permanent employee who is changed to a new classification, shall serve a probationary period, which shall not exceed six (6) months of duty time exclusive of leaves of absence or other absences. During this probationary period the employee must meet the required standards of performance to be recommended for permanent status in the classification. A probationary classified service employee may be terminated from the probationary classification at any time without cause, without right of appeal or hearing before the Board of Education. Pursuant to Education Code section 45113, a permanent employee who accepts a promotion and fails to complete the probationary period for that promotional position, shall be employed in the classification from which he or she was promoted. Required Test All applicants must have passed the clerical test within the last three (3) years of the deadline. Clerical test will be offered upon selection. Minimum Application Requirements An online application and any documents listed below must be submitted by 8:00 p.m. on November 4, 2026. Typing certificate - 40 net wpm (Valid 5-minute certificate within three (3) years of the deadline of this bulletin). Typing certificates completed online will not be accepted. (Copy acceptable for application purposes; original must be presented upon offer of employment). Copies of required certificates, transcripts or diplomas may be submitted with application. District may require that originals be presented for verification prior to employment. Please check with Human Resources regarding acceptable documents. For positions requiring college course work official transcripts will be required upon employment. It is the applicant's responsibility to meet all application requirements and supply copies of all required documents. A separate set of paperwork is required for each application submitted. All application materials submitted become the property of Bakersfield City School District. AB2534 and SB848 Effective January 1, 2025, Assembly Bill (AB2534) and January 1, 2026, Senate Bill (SB848), mandates all certificated and classified applicants provide a complete and accurate list of every school district, county office of education, charter school, and/or state special school (Local Educational Agencies (LEA)) where the applicant has previously worked, regardless of the length of service, including full-time, part-time and substitute employment. If multiple LEAs are within the same district, only the district information is required. Failure to disclose any previous educational employment and/or providing false information in a job application may result in the disqualification of your application. Conditions Of Employment Some positions may require proof of privately owned automobile insurance and the possession of a valid California Motor Vehicle operator's license. Fingerprint clearance by the Federal Bureau of Investigation and the California Department of Justice is a condition of appointment after all other required job conditions have been met. Must present verification of completion of Child Abuse Mandated Reporter training or obtain verification within six (6) weeks of hire and annually thereafter, as required by the California Child Abuse Neglect Reporting Act. The Bakersfield City School District wishes to thank all applicants for their interest in this position. Positions may be re advertised or application deadlines extended at the discretion of the District. Unless otherwise notified by the District, applications received in response to this bulletin will be considered for available District positions in this classification during the current school year. Those meeting minimum qualifications, including passage of required tests, will remain active during this time. Applicants will not be individually notified of their application status. Any candidates contacting, directly or indirectly, any member of the Board of Education and/or administration with the intention of influencing their or another candidates selection to any administrative position shall be disqualified without recourse. The provisions of this bulletin do not constitute a contract expressed or implied and any of the provisions contained herein may be modified or revoked without notice. NONDISCRIMINATION POLICY The Bakersfield City School District (BCSD) is committed to equal opportunity for all individuals in education and in employment. BCSD prohibits discrimination, harassment, intimidation, and bullying in any employment practice, education program, or educational activity on the basis and/or association with a person or group with one or more of these actual or perceived characteristics of age, ethnicity or race, which is inclusive of traits historically associated with race, including but not limited to, hair texture and protective hairstyles, such as braids, locks, and twists, color, ancestry, nationality, national origin, immigration status, ethnic group identifications, religion, pregnancy, marital status, parental status, physical disability, mental disability, sex (including sexual harassment), sexual orientation, gender, gender identity, gender expression, medical information, genetic information, homelessness, foster status, military veteran status, political affiliation or any other basis prohibited by California state and federal nondiscrimination laws consistent with Education Code 200, 220 and 234.1, Penal Code 422.55, Government Code 11135, Section 504, and Title IX. Not all bases of discrimination will apply to both education services and employment. If you believe you, or your student, have been subjected to discrimination, harassment, intimidation, or bullying you should contact your school site principal and/or the District's Chief Equity Compliance Officer, Section 504 Coordinator, and Title IX Coordinator, Amanda Robinson, by phone at (661) 631-4663, by email at robinsona@bcsd.com, or in person at 1300 Baker Street, Bakersfield, CA 93305. Copies of BCSD's Uniform Complaint policy, Sexual Harassment policy, and Nondiscrimination policies are available upon request.