Clerk, Document Control

About the role

Performs assigned document control functions on a routine basis or as needed, including preparation of documents for imaging, sorting, notifying scanner operator of special instructions, boxing, storage, workflow movement, scanning/indexing, and data entry. This position is with Palmetto GBA, a BlueCross BlueShield of South Carolina subsidiary. The role is full-time (40 hours/week), Monday–Friday, onsite at 2300 Springdale Drive, Camden, SC 29020. Shifts are 8 hours scheduled during business hours 7:00 AM–5:00 PM, with occasional overtime possible. Travel between buildings may be required. Under the Service Contract Act (SCA), employees cannot opt out of health benefits; supplemental pay is provided until enrollment in health benefits 28 days after hire.

Responsibilities

• Performs in one of the assigned areas of Document Control on a routine basis and serves as a backup to the other areas as needed.
• Preparation: Handles receipt/manual preparation of documents in a timely manner; prepares documents for imaging; ensures documents are sorted into individualized standard pages; inserts separator sheets between documents; ensures pages are ready for imaging; stamps/writes Julian date on folder and other instructions to notify scanner operator of special handling; prepares cover sheets and places documents in folder.
• Storage: Boxes all daily mail and/or documents for storage; logs boxed documents on transmittal sheets for shipping to offsite storage facility; assists coworkers with transporting of large documents to designated areas.
• Imaging: Scans documents within timeliness standards; ensures all scan logs and paperwork are correct and complete.
• Data Entry: Enters data into applicable computer-based system(s) to establish records; ensures accuracy of data/records entered.
• Responsible for retrieval of stored documents upon request.
• Submits reports regarding items scanned/tracked.
• Assists with other projects as needed.
• Provides routine maintenance on all equipment.
• Maintains a clean and well-organized work area.

Requirements

• Required Education: High School Diploma or equivalent
• Required Work Experience: None
• Required Software and tools: Standard office equipment
• Required Skills and Abilities: Good communication and organizational skills
• Preferred Qualifications: Experience in a Medicare environment; data entry or keying experience; iFlow

Benefits

Eligible the first of the month following 28 days of employment.

• Subsidized health plans, dental and vision coverage
• 401(k) retirement savings plan with company match
• Life Insurance
• Paid Time Off (PTO)
• On-site cafeterias and fitness centers in major locations
• Education Assistance
• Service Recognition
• National discounts to movies, theaters, zoos, theme parks and more