Clerk Attendance PEIMS-Middle School

About the role

Perform complex office and clerical tasks related to the computerized student accounting system in support of the assigned campus or department under limited supervision while maintaining a high level of confidentiality. Tasks are diverse and occasionally complex, requiring individual analysis and judgment. Serve as a resource for administrators, staff, parents, and the campus or department.

Responsibilities

• Supervise the collection of student attendance records; record and monitor student attendance and tardies daily; maintain attendance coding on the computerized student accounting system.
• Maintain accurate PEIMS data in the student information system; prepare required reports for submission to District, state, and federal agencies (e.g., Federal Impact Aid Survey, no shows, truancy, attendance).
• Ensure compliance with Texas Education Agency as outlined in the Student Attendance Accounting Handbook, state, and federal laws, and District policies related to student attendance, withdrawals, leavers, transfers, and accountability data.
• Enroll students and collect all required documentation in accordance with State, Federal, and District policies; establish and maintain student demographic data in the District's computerized student information system.
• Request and/or forward documentation and special program participation records from/to previous schools within thirty (30) days of student enrollment and within ten (10) days on the Texas Records Exchange System (TREx) as applicable.
• Communicate District policy on absences and tardiness to students and parents; follow up on absences and coordinate attendance issues with campus administrator(s) and appropriate truancy-prevention personnel.
• Prepare and print reports, including attendance reports, grades, class or personnel rosters, six weeks reports, end-of-year reports, or accounting reports.
• Update the District's Student Information System when professional staff validates credit redemption or credit recovery for a student.
• Accommodate the needs of students, parents, teachers, staff, and the general public to assist administration in providing information and services.
• Maintain positive and cooperative working relationships with colleagues and demonstrate teamwork in daily activities.
• Follow established safety procedures and techniques to perform job duties and support District goals.
• Participate in professional development activities as required by the District.
• Maintain a professional code of ethics and perform other duties as assigned.

Requirements

• High school diploma or General Education Diploma (GED).
• Five (5) years of general clerical or secretarial experience; OR eighteen (18) semester hours from an accredited college/university may be substituted for each year of experience.
• Proficient skills in keyboarding, word processing, file maintenance, personal computer and software to develop spreadsheets and databases, electronic mail, and internet.
• Basic math skills.
• Ability to communicate, listen, read, write, and comprehend the English language sufficiently for daily communication.
• Possess required skills and knowledge as assessed by the Ysleta ISD Paraprofessional Test.

Mental/Physical Demands

• Maintain emotional control under stress; work with frequent interruptions.
• Repetitive hand and wrist motions and prolonged use of a computer.
• Prolonged sitting, moderate standing, walking, bending, reaching, and may require lifting up to 25 lbs.

Schedule

Length of assignment: 212 days.

Required Documents

• High School Diploma or GED.
• Ysleta ISD Paraprofessional Test Level III.