Clerk- Attendance

This position is 6.5 hours per day for 182 days per year.

Pay

PSE Salary Schedule Level 4 - $24.11 per hour

Responsibilities

• Make calls to parents about absent students.
• Maintain student attendance records and may maintain student discipline records.
• Provide a variety of assistance in the school office, including:
  • Answering the phone.
  • Serving visitors at the counter.
  • Maintaining records.
  • Providing backup and clerical support functions.
• Maintain a variety of program records and research; track records for compliance and/or completion; ensure record accuracy; input data into computer; produce reports as requested.
• Answer the telephone and greet office visitors; provide program information and advice to staff members, parents, and professionals.
• Use tact and confidentiality in dealing with sensitive matters.
• Respond to requests; route callers to appropriate staff members; take messages.
• Keep communication lines open between teachers, staff, supervisors, parents, and the community.
• Provide a positive, service-oriented working relationship with all communication.
• Operate a computer and a variety of software packages such as word processing, spreadsheet, database, and mainframe computer applications.
• Maintain current knowledge of program rules, regulations, laws, and procedures; process a variety of materials for program compliance.
• Track a variety of projects and deadlines; coordinate with others to meet program deadlines.
• Report monthly enrollment counts for categorical programs.
• Provide a variety of clerical support such as:
  • Typing correspondence, reports, and memoranda.
  • Composing correspondence as appropriate.
  • Maintaining a calendar and making travel and conference arrangements.
  • Creating and maintaining files.
  • Performing a wide variety of office support.
• May receive, open, date stamp, and route incoming mail; may screen mail and take action on appropriate items.
• Model appropriate and cooperative behavior, including protecting confidential information, consistent with district ethical guidelines.
• Provide a variety of backup and peak load assistance as requested.
• May work with auditors and/or program compliance personnel.
• May serve on various district committees and/or departmental work teams.
• Perform related duties consistent with the scope and intent of the position.

Reporting Relationships

Reports to assigned administrator; may receive direction from multiple program personnel.

Mental Demands

• Required to adapt to shifting priorities and to frequently re-channel work effort.
• Requires concentration and attention to detail.
• May occasionally deal with distraught or difficult individuals.

Physical Demands

• Exposed to visual display terminal for prolonged periods.
• Required to sit for prolonged periods.
• Some positions may require travel to various school sites.

Requirements

• Education, training, skills, and experience necessary to carry out the assignment, including maintaining detailed records and customer service.
• Ability to communicate effectively, both orally and in writing.
• Effective customer service and public relations skills.
• Knowledge of office procedures.
• Knowledge of the VAX system and data interpretation.
• High-level keyboarding and data entry skills.
• Skill in operating a variety of office machines.
• Ability to operate a computer and learn the operation of specific software programs, including database and spreadsheet applications.
• Skill in correct grammar, spelling, and English usage.
• Ability to perform arithmetic calculations.
• Ability to compose and format correspondence, reports, graphs, and charts.
• Ability to set up and maintain accurate files and records.
• Ability to organize and set priorities for work.
• Ability to maintain confidentiality.
• Ability to establish and maintain effective working relationships with a diverse group of people.

Licenses/Special Requirements

• Requires fingerprinting and background check to determine that there have been no convictions involving physical molestation, abuse, injury, or neglect of a minor.
• Must complete training in and adhere to district infection control plan.
• Some positions may require a valid Washington state driver's license to travel between school sites and a good driving record.

Benefits

Comprehensive benefits package including:

• Insurance
• Retirement Plans
• Paid Time Off or Vacation
• Paid Holidays
• Other Compensation