Attendance Clerk – Parcells Middle School

Position Overview

The Attendance Clerk plays a critical role in maintaining the smooth daily operation of the school office. This position combines high-volume data management with personalized, service-oriented interaction, ensuring every student, family, and staff member receives timely, accurate, and confidential support.

Core Responsibilities

• Serve as the first point of contact for families and visitors, projecting a warm, professional, and helpful demeanor.

• Resolve inquiries promptly, maintaining a calm and supportive presence even in high-pressure situations.

• Foster a positive school culture through clear communication, collaborative problem-solving, and mutual respect.

Customer Service Excellence

• Accurately maintain daily student attendance records, including late arrivals, early dismissals, and excused/unexcused absences.

• Monitor, record, and report attendance trends to administration and state agencies, including preparation of semi-annual state reports.

• Manage student discipline referral processing and create corresponding letters in alignment with school policies.

Administrative Support

• Maintain and update student records, class schedules, and locker assignments.

• Respond to inquiries from parents, staff, and students with professionalism, empathy, and accurate information.

• Create and manage digital documents, spreadsheets, forms, and presentations using Google Docs, Sheets, Slides, and Forms for internal tracking and reporting.

Health & Safety Documentation

• Track and maintain up-to-date student immunization records, ensuring compliance with state health regulations.

• Monitor and document student medication administration, working closely with the school nurse to ensure accurate dosage tracking, secure storage, and timely communication with families.

Confidentiality & Compliance

• Handle all student information in strict accordance with FERPA and other applicable privacy laws.

• Exercise discretion when managing sensitive student, family, or staff matters.

• Ensure secure handling and storage of physical and digital records.

Collaboration & Teamwork

• Partner effectively with administrators, teachers, health staff, and office colleagues to coordinate schedules, communications, and procedures.

• Provide backup support for office operations as needed, ensuring seamless service in a busy school setting.

Event & Field Trip Coordination

• Support Trip Advisors in managing field trip attendance records, parent permission forms, and emergency contact documentation.

• Coordinate with teachers and chaperones to ensure student rosters are accurate and accessible for safety and accountability.

Qualifications

• Demonstrated experience in office administration, preferably in a school or setting similar to an educational environment.

• Proficiency in Google Workspace (Docs, Sheets, Slides, Forms, Calendar) and familiarity with Microsoft Office.

• Strong typing, spelling, language, and telephone communication skills.

• Exceptional organizational skills and the ability to prioritize multiple tasks.

• Proven ability to maintain confidentiality and exercise sound judgment.

FTE

FTE: 1.0 (11-month position)

Salary Range

Salary Range: B-1, $16.66 - $22.46/hour