Clerical Assistant 2 - Ebensburg Center (1st shift)

The Clerical Assistant 2 role at Ebensburg Center supports important daily operations within a residential unit, ensuring organized records, smooth communication, and dependable service. Join a team that values steady work, attention to detail, and dedication to others.

About the role

This position supports a residential unit by preparing documents, maintaining records, assisting staff, and helping manage daily communication and scheduling needs.

Responsibilities

• Document Preparation: Type, copy, distribute, and file memos, correspondence, schedules, summaries, and unit policies.
• Record Management: Maintain individual charts, organize files, set up new admissions, and keep information confidential.
• Staff Coordination: Prepare daily attendance sheets, process leave slips, and log vacation approvals during bidding periods.
• Phone And Mail: Receive calls, take messages, assist visitors, and handle mail pickups and distribution twice daily.
• Supply And Forms: Maintain unit forms, operate the photocopier, and order supplies through the EBPro requisition system.
• Scheduling Support: Prepare yearly ISP documents, track review dates, and coordinate approval with assigned staff.

Schedule

Full-time employment, 37.5 hours per week. Work hours: 8:00 am to 4:00 pm, 1st shift. Schedule details, including rotating and break days, will be discussed during the interview. Hours may change based on operational needs.

Pay

Starting annual salary of $36,831 (before taxes) for candidates new to employment within the Commonwealth of Pennsylvania.

Benefits

The Department of Human Services provides excellent benefits, pay increases, paid leave and holidays, as well as opportunities for career advancement.

Requirements

• Six months as a Clerical Assistant 1 (Commonwealth job title or equivalent Federal Government job title, as determined by the Office of Administration); or
• Graduation from high school; or
• An equivalent combination of experience and training.

Other Requirements

• Must meet the PA residency requirement.
• Must be able to perform essential job functions.
• A conditional offer of employment will require a medical examination.
• This position falls under the provisions of the Older Adult Protective Services Act. A conditional offer of employment will require submission and approval of satisfactory criminal history reports, including but not limited to, PA State Police and FBI clearance.