Clerical Assistant 2

About the role

The Department of Military and Veterans Affairs is searching for a Clerical Assistant 2 who enjoys keeping important operations organized and efficient. In this role, you will support clinical and nursing staff at the Pennsylvania Soldiers' and Sailors' Home by helping manage schedules and completing essential clerical tasks. Your work will help ensure smooth operations that benefit the residents of the facility. Join a team that values dependability, accuracy, and strong service to veterans. Watch this video to see how you can make a difference caring for Pennsylvania's veterans working for the Department of Military and Veterans Affairs.

Responsibilities

• Schedule Preparation: Create, adjust, and post nursing schedules using scheduling software
• Staff Coordination: Review call-off lists and contact available staff or agencies to fill shortages
• Assignment Support: Assist nursing leaders in assigning or reassigning staff to maintain care levels
• Record Maintenance: Maintain overtime lists, call-off records, and staffing files
• Report Creation: Prepare reports on overtime, staffing levels, and scheduling issues
• Clerical Assistance: Provide general clerical support including typing, filing, and handling calls and visitors

Qualifications

Minimum Experience and Training Requirements: Six months as a Clerical Assistant 1 (Commonwealth job title or equivalent Federal Government job title, as determined by the Office of Administration); or Graduation from high school; or An equivalent combination of experience and training.

Additional Requirements: You must be able to perform essential job functions.

Preferred Qualifications:

• Experience working in a long-term care or large healthcare facility.
• Experience in clerical duties such as typing, data entry, proofreading, filing, and phone support.
• Experience working in an office setting as a clerk or personal assistant.
• Experience working in SAP or SRM entering shopping carts/requisitions.

Legal Requirements: A conditional offer of employment will require a medical examination. This position falls under the provisions of the Older Adult Protective Services Act. Under the Act, a conditional offer of employment will require submission and approval of satisfactory criminal history reports, including but not limited to, PA State Police and FBI clearance.

Pay

Selected candidates who are new to employment within the Commonwealth of Pennsylvania will begin employment at the starting annual salary of $36,831.00 (before taxes).

Schedule

Full-time employment; 37.5 hours per week. Work hours are 11:00 AM - 7:00 PM, Monday - Friday, with a 30-minute lunch. Telework: You will not have the option to telework in this position.