Clerical Assistant 2

The Clerical Assistant 2 position with the Department of Military & Veterans Affairs offers a meaningful chance to support the Southeastern Veterans Center. This role lets you build strong office skills while helping staff and visitors receive timely assistance. You will play a steady part in keeping records organized and communication flowing in a busy environment. Join a team committed to service, respect, and dependable operations.

Responsibilities

• Document Preparation: Type letters, reports, and communication materials and proofread them for accuracy and consistency
• File Management: Organize personnel files, maintain HR filing systems, and purge documents according to policy
• Record Tracking: Log disciplinary packets, track grievance files, and update training and attendance records
• Visitor Assistance: Greet visitors, answer calls, route messages, and complete copying, faxing, and mailing tasks
• Training Processing: Handle out-service training requests and update employee training records
• Supply Coordination: Determine office supply needs and prepare requisitions for necessary items

Schedule

• Full-time employment, 37.5 hours per week
• Work hours are 8:00am to 4:00pm, Monday-Friday, with a 30-minute lunch
• Telework is not available for this position

Pay

Selected candidates who are new to employment within the Commonwealth of Pennsylvania will begin employment at the starting annual salary of $36,831 (before taxes).

Requirements

• Six months as a Clerical Assistant 1 (Commonwealth job title or equivalent Federal Government job title, as determined by the Office of Administration); or
• Graduation from high school; or
• An equivalent combination of experience and training

You must be able to perform essential job functions.

Preferred Qualifications

• Previous experience performing clerical duties
• Previous experience working in Microsoft Excel
• Previous experience working in SAP or SRM entering shopping carts/work orders

Legal Requirements

• A conditional offer of employment will require a medical examination
• This position falls under the provisions of the Older Adult Protective Services Act
• Under the Act, a conditional offer of employment will require submission and approval of satisfactory criminal history reports, including but not limited to, PA State Police and FBI clearance