Civil Engineer I/II

Summary of Job Duties

Provides general administrative support and performs complex clerical duties at Moorhead Recreation Center.

Responsibilities

• Manages front desk; supervises and evaluates temporary front desk staff and rental supervisors;
• Coordinates and monitors activities including registration processing, collecting, and accounting for fees, tracks petty cash;
• Performs administrative duties such as purchasing, making budget recommendations and maintaining records of expenditure;
• Maintains facility and office equipment; prepares and mails information to participants;
• Composes and types a variety of correspondence and reports;
• Develops and maintains complex record keeping and reporting systems;
• Participates in promotional and marketing activities;
• Compiles and prepares a variety of materials for administrative, statistical, and analytical reports;
• Responds to citizen inquiries and complaints;
• Interprets policy and procedures;
• Operates a variety of office equipment including personal computers and related software;
• Oversight participant use of facility; may assist in program activities at the facility;
• Performs additional duties as assigned.

Minimum Qualifications

• Education: High School diploma or GED;
• Experience: At least 3 years clerical experience including experience using personal computers and software related to assigned administrative support function;
• Knowledge: Knowledge of business English and math; office practices and procedures; and administrative support functions related to assigned department;
• Abilities: Ability to establish and maintain effective working relationships with employees and citizens; communicate effectively both orally and in writing; compile and prepare reports; and use a variety of office equipment;
• Skills: Skill in the use of a computer system; routine software and business applications, including but not limited to, word processing, spreadsheets, presentation software, and databases. Bi-lingual Spanish skill is highly desirable.

Working Conditions

• Physical Demands: Primarily sedentary physical work requiring ability to lift a maximum of 10 pounds; occasional lifting, carrying, walking, and standing; frequent hand/eye coordination to operate computer terminal and office equipment; vision for reading, recording, and interpreting information; speech communication and hearing for communications with employees.
• Work Environment: Works primarily in clean, comfortable environment.
• Equipment Used: Frequently uses computer and calculator.

Leave Benefits

• Holidays: The city provides the following 10 paid holidays to all regular and introductory employees.
• Personal Leave: The city provides twenty-four (24) hours of personal leave to full-time employees each January 1 following the completion of one year of continuous service and 2080 worked hours (excluding over-time).
• Annual Leave: Employees Accrue Annual Leave After The Successful Completion Of Their Introductory Period.
• Sick Leave: All regular employees excluding elected officials accrue Sick Leave upon their date of hire. All regular Career Service employees accrue 104 hours of Sick Leave for each 2080 hours of work.
• Employee Leave Sharing Program: The City offers an Employee Leave Sharing Program in order to assist with income protection for full-time and part-time regular employees when an employee must be absent from work due to catastrophic medical hardship to the employee, spouse or child(ren).
• Emergency Leave: Any regular or introductory employee may be allowed, at the discretion of the Department Director, up to 5 working days or 40 hours paid time off in the case of a death involving an employee's immediate family or in the case of a natural disaster involving the employee.
• Civil Leave: Any regular or introductory employee who is summoned for jury duty or is subpoenaed in an official capacity during a regularly schedule work day will be given paid time off.
• Military Leave: Any regular or introductory full-time employee who is a member of the National Guard or the Reserves will receive a maximum of 15 (eight-hour) paid days per calendar year.

Benefit Plans and Programs

• Medical, Dental and Vision Coverage: The city offers four (4) medical plans; two (2) dental plans; and one (1) vision plan to regular employees (and their eligible dependents) to choose from.
• Life Insurance: Life insurance is provided to regular employees in the event of death at no cost. In addition, regular employees are covered by the Accidental Death and Dismemberment benefit, which provides for additional benefits in the event of accidental death or serious accidental injury.
• Flexible Spending Accounts: Regular employees may participate in the City's flexible spending accounts program. This program allows employees to increase their tax savings by making pre-tax deposits to a Health or Dependent Care Spending Account to pay for work-related dependent care expenses and certain unreimbursed health expenses.
• Retirement: All regular Career Service employees participate in the General Employees Retirement Plan (“GERP”) which is a defined benefit pension plan. For 2013 participants will contribute 6% of their pre-tax earnings each pay period. The City of Aurora matches each employee's contributions. GERP credits interest on contributions while they remain with the Plan. When employment with the City ends, participants may be eligible for a monthly retirement benefit, depending on their age and length of service. Alternatively, terminating participants may elect to receive a lump sum distribution of their contributions, interest and vested City contributions instead of a monthly benefit.
• Long Term Disability: When a regular employee cannot work for a prolonged time because of serious injury or illness, you need help with more than your medical bills. Long Term Disability Insurance (LTD) can replace a portion of your salary while you are unable to work. Full-time regular Career Service employees are eligible for LTD after completing 6 months of continuous service. After a period of 90 days, you may receive up to 60% of your current base pay.
• Deferred Compensation (IRS Section 457): At an employee's option, participation in a Deferred Compensation program through the City of Aurora is available. Deferred Compensation provides pre-tax savings to employees who participate through automatic payroll deduction. It is a program that assists you in saving additional monies for your retirement. There are many investment choices offered by each of our Deferred Compensation providers. Your pre-tax dollar investment(s) grow each payday while interest accumulates.

Required Questions

• Do you have at least 3 years clerical experience including experience using personal computers and software?
• If you answered YES to Question 1, please use the space below to elaborate on your relevant experience.
• Are you bilingual in Spanish/English?
• This position is responsible for managing the front desk at Moorhead Recreation Center. Please describe in detail your experience in working with the public, including any experience you may have working as a receptionist handling incoming calls.
• Please describe your level of expertise using a PC and working with all of the Microsoft Office products. Describe the type of documents created and/or utilized with these programs.
• Do you have a valid driver’s license with a good driving history and will you be able to verify this with a motor vehicle report?