CIB, Executive Assistant

About the role

Santander is evolving from a high-impact brand into a technology-driven organization. This role supports that transformation by providing confidential secretarial and administrative support to multiple directors/managers and their teams within the Corporate & Investment Banking (CIB) division.

Responsibilities

• Manage calendars, schedule meetings, and book meeting rooms.
• Coordinate travel arrangements, including booking travel tickets and settling related expenses.
• Conduct administrative and office-related project functions.
• Create and monitor filing systems; ensure efficiency in copying/collating complex materials.
• Circulate presentation materials and other documents for meeting attendees.
• Take and relay messages; escalate calls to appropriate personnel.
• Organize and maintain diaries, schedules, and appointments.
• Draft emails and other documentation as instructed for management review.
• Prepare purchase orders and obtain necessary approvals.

Requirements

• Bachelor’s Degree or equivalent work experience in Business Administration or a related field (Required).
• 3+ years of administrative support experience (Required).
• Excellent interpersonal, written, and communication skills.
• Ability to handle sensitive material with discretion and maintain confidentiality.
• Professional maturity with prior corporate environment experience.
• Ability to interact effectively with senior-level management and external clients.
• Strong organizational, time management, and planning skills; ability to multi-task and meet deadlines.
• Self-starter with a strong sense of ownership and ability to work independently.
• Proficiency in software programs, particularly Excel, Word, and PowerPoint.
• Demonstrated calendar management and scheduling skills.
• High attention to detail and problem-solving skills.
• Exceptional customer service skills and a positive, adaptable approach to tasks.
• Professional demeanor and flexibility in a fast-changing environment.
• Support for a trading floor environment.

Preferred Qualifications

• Established work history or equivalent demonstrated through work experience, training, military service, or education.
• Experience with Microsoft Office products (including Teams), Concur T&E, Workday, CCure, Adobe, and PowerPoint.

Pay

The annualized base pay range for this position is $61,875.00 – $105,000.00 USD. Exact compensation may vary based on skills, experience, training, licensure, certifications, and location.

Benefits

Santander offers a comprehensive rewards package that includes competitive pay and benefits designed to support you, your family, and your well-being. For more details, visit Santander Benefits.

Working Conditions

• Frequent minimal physical effort such as sitting, standing, and walking.
• Depending on location, occasional moving and lifting of light equipment and/or furniture may be required.