Church Business Administrator Code

General Responsibilities

• Serve as the primary office administrator for the church.
• Maintain regular office hours during the church work week.
• Answer phone calls, emails, and general church correspondence.
• Welcome and assist church members, guests, and visitors as needed.
• Prepare and distribute church communications, bulletins, newsletters, calendars, and announcements.
• Maintain church records, membership information, and ministry databases.
• Cook up scheduling and use of church facilities and church calendar events.
• Aid pastors and ministry leaders with administrative support and ministry coordination.
• Order and maintain office supplies and administrative resources.
• Maintain organized office systems and filing procedures.
• Ensure confidential records and sensitive information are handled appropriately.

Financial Responsibilities

• Receive, record, and organize church financial documents and giving records.
• Prepare weekly deposit records and maintain contribution documentation.
• Process invoices, reimbursements, payroll information, and approved payments.
• Maintain organized financial files and records.
• Prepare monthly financial reports and supporting documentation for the Finance Committee.
• Cook up with the church treasurer, Finance Committee, outside accountant, payroll provider, and financial institutions as needed.
• Aid in preparing annual budget materials and year-end financial documentation.
• Ensure financial procedures are followed accurately and consistently.
• Maintain strict confidentiality regarding all financial matters.

Qualifications

• A clear testimony of faith in Jesus Christ.
• Agreement with the church’s statement of faith and ministry philosophy.
• Strong organizational, administrative, and communication skills.
• Ability to maintain confidentiality, professionalism, and discretion.
• Experience with office administration, bookkeeping, accounting support, or financial processing preferred.
• Proficiency in Microsoft Office, Google Workspace, church management software, and financial software.
• Ability to work independently, manage multiple responsibilities, and meet deadlines effectively.
• Strong attention to detail and problem-solving ability.

Expectations

• Faithful participation in the life and ministry of the church.
• Maintain professionalism, integrity, and confidentiality.
• Work cooperatively with pastors, staff, deacons, Finance Committee, and ministry leaders.
• Attend staff meetings, church conferences, and committee meetings as requested.
• Provide regular updates to pastoral leadership and the Finance Committee.
• Demonstrate reliability, stewardship, and a servant-hearted attitude in ministry.

Supervision

The Business Administrator will serve under the direct supervision of the Senior Pastor and will work closely with the Finance Committee and church leadership.