Business Administrator

Key Responsibilities

• Internal Administrative and Fiscal Support (approximately 70%)
  • Serve as the primary administrator for internal fiscal and business processes for ABCD Head Start, ensuring timely and accurate execution of day-to-day financial operations.
  • Initiate, review, and process ABCD Head Start-related paperwork, including but not limited to: Change of Status Requests, Check Disbursement Requests, Payroll Authorizations, Purchase Requisitions, Purchase Order Amendments, and Local and Out-of-Town Expense Requests.
  • Review all fiscal aspects of ABCD Head Start-related hiring packets, personnel changes, and related documentation for accuracy, appropriate coding, and alignment with approved budgets.
  • Provide operational support to the Deputy Director in the creation of budgets for new grants and grant renewals, including compiling and organizing supporting documentation.
  • Administer internal fiscal processes, such as the MBTA Pass Request Program, ensuring consistent application and accurate recordkeeping.
  • Aid in other fiscal and administrative work as needed.
• Vendor Support and Relations (approximately 20%)
  • Support vendor and contractor relationships by coordinating fiscal documentation, purchase orders, and payment-related materials in collaboration with the Business and Grants Coordinator, Center Directors, and Finance Department.
  • Interface with temp agencies and other vendors to provide status updates, resolve routine issues, and ensure timely processing of contract related documentation on financial matters.
  • Maintain organized and auditable records related to vendor agreements, purchase orders, and fiscal correspondence.
• Compliance and Professional Development (approximately 10%)
  • Support the implementation and consistent use of internal fiscal systems, tools and processes by maintaining documentation and reinforcing standardized procedures.
  • Attend and participate in meetings, trainings, and professional development opportunities.