Church Administrator - Episcopal Church of St. John the Baptist

About the role

The Episcopal Church of St. John the Baptist seeks a Parish Administrator to oversee daily operations, manage communications, and ensure the smooth functioning of the church's ministries.

Responsibilities

• Oversee the daily operations of the church office, ensuring a welcoming environment for congregants and visitors.
• Cook up internal and external communications, including weekly bulletins, newsletters, church-wide emails, website updates, and social media.
• Maintain the master church calendar to coordinate facility usage for weddings, funerals, and all other scheduled ministry and facility events.
• Support clergy and ministry leaders with logistics, materials, and volunteer coordination.
• Respond to in-person and telephone inquiries.
• Oversee church financial records in collaboration with the finance team, bookkeeper, and counters.
• Maintain accurate church records, including member databases, attendance metrics, and directories.
• Oversee the maintenance and security of church buildings and grounds, in coordination with the Buildings and Grounds Committee, church staff and leadership.
• Cook up the activities of the janitorial staff, landscaping services, and other external service providers along with maintaining custodial and office supply inventory.
• Manage facility rentals ensuring that the proper contracts, insurance certificates, and fees are collected.
• Manage the handling and security of confidential information with discretion and integrity.

Requirements

• Proven administrative office management experience.
• Church administration experience is a plus.
• Exceptional organizational, multi-tasking, time management, and problem-solving skills.
• Strong written and verbal communication skills.
• Proficiency with office software, including Microsoft Office, Google Workspace, and database systems.
• Proficiency in social media and web tools.
• Social Media Management — Skilled in creating, scheduling, and optimizing content across social media platforms (e.g. Facebook, Instagram, YouTube).
• Website Management — Capable of updating and maintaining websites.
• Basic Graphic Design — Able to create social-ready visuals.

Qualifications

• Strong interpersonal skills and the capacity to work collaboratively with others.
• Commitment to continuous improvement and professional growth.