Office Administrator

Job Summary

The Office Administrator provides administrative support to the Branch operations team. Key responsibilities include managing software systems, supporting contract setups and cancellations, assisting with branch operations, and handling HR tasks.

Core Values

• Culture of Safety – Safety is always job #1
• Growing Tradition Plants, Personally, Financially and Professionally
• Employee Owned – Personal Pride in Success with an Owners Mentality
• Exceptional Customer Experience – Delighting our Clients with our Products and Services
• Good Neighbors – Community Pride – Sharing our Success
• Respectability – Treating Others as we want to be treated

Duties/Responsibilities

• Manage Aspire and other integrated software systems
• Handle administrative tasks related to weekly and monthly Aspire closures
• Support contract setup and documentation accuracy
• Afford contract cancellations and renewals
• Update client information and property information in Aspire
• Support branch operations, including inventory management and supply ordering
• Participate in Branch Meetings as the liaison between Operations and Accounting
• Manage office tasks such as answering calls, directing employees, and handling mail
• Support recruiting, interviewing, and training of Office Administrator candidates
• Complete onboarding and facilitate orientation process for hourly employees
• Aid Branch Managers with temp employee requests
• Support employee recognition and incentive initiatives
• Daily monitoring of Aspire time entries for accuracy and weekly approval
• Provide guidance to employees on payroll and benefit-related matters
• Manage petty cash requests, reconciliation, and reimbursement processing
• Create and approve purchase receipts/orders for indirect and direct expenses
• Aid branch operations with Accounts Receivable requests

Requirements

• Experience with Accounts Payables and Receivables is required
• Proficient with computer software programs including MS Office suite (Word, Excel, Outlook, and PowerPoint)
• Experience in processing confidential information and understanding privacy laws and Company policy governing employee information
• Demonstrated capacity to embrace change
• Ability to manage work under pressure
• Great customer service and interpersonal skills
• Strong ability to multi-task and handle competing priorities in a constantly changing environment
• Must be a detail-oriented, self-starter who works individually and in a collaborative team environment

Physical Requirements

• Prolonged periods of sitting at a desk and working on a computer
• Must be able to lift 15 pounds

Salary Description

$57 - $60k per year