CHB Documentation Coordinator

Metadata: U.S. work authorization required.

About the role

The CHB Documentation Coordinator coordinates documents for entries, scanning, and filing within an assigned import team or office. May pre-key files with mandatory audits prior to transmission.

Responsibilities

• Receive and upload all necessary documentation related to CHB Customs Entries (bills of lading, commercial invoices, packing lists, and arrival notices).
• Ensure that all documentation complies with 19 CFR 142.6 Invoice Requirements, including adequate description of merchandise, quantities, values, and manufacturers.
• Coordinate with internal and external stakeholders (e.g., clients and forwarders) to gather information and ensure documentation accuracy and completeness.
• Maintain document management systems, including organizing, categorizing, version control, and secure storage of documents.
• Provide support and guidance to clients to obtain appropriate documentation required for entry.
• Gather all relevant documentation in a timely manner to ensure efficient entry clearance.
• Accurately open entry files, track, monitor, and update the status of inbound shipments.
• Print and coordinate entry documentation, track and trace inbound shipments.
• Upload entry packets and documentation into the operating system.
• Pre-key entries as per outlined KPIs with mandatory audit.
• Perform clerical office tasks as assigned.

Requirements

• High School Diploma or equivalent required; Associate or Bachelor’s Degree in a related field preferred.
• Strong organizational skills.
• Computer literacy and data entry accuracy.

Pay

Anticipated starting salary range: $45,000 – $50,000. The final starting salary may be adjusted based on prevailing market conditions, location, and other factors.

Benefits

Full-time employees are eligible for Health Insurance, Paid Time Off, and 401k Match.