Chair Assistant - Public Service Education

About Us

Indian River State College is a leading public institution located on Florida’s Treasure Coast, serving students across multiple campuses in four counties. We are dedicated to academic excellence, innovation, and community engagement, offering associate and bachelor’s degrees, workforce training, and continuing education programs. At The River, we believe every student’s and employee’s story matters. We value the different perspectives, experiences, and talents that come together on our campuses, creating a learning environment and workplace that’s supportive, inclusive, and inspiring. With flexible options online, on-campus, and hybrid, we design learning experiences that meet students where they are and prepare them for real-world success. Programs like the Promise Program open doors by providing eligible students with tuition-free access, ensuring every learner has the opportunity to thrive.

About the Role

The Chair Assistant provides clerical and administrative support to Department Chair(s) within the College, assisting with day-to-day operations such as preparing meeting materials, supporting adjunct instructors, coordinating textbook orders, and ensuring smooth departmental communication.

Responsibilities

• Disseminate information to department members as assigned by the Department Chairs.
• Submit department meeting agendas and summaries to the Department Chairs.
• Initiate requisitions as well as purchase supplies and equipment for the Department Chairs as requested.
• Assist the Department Chairs in preparing new and returning Adjunct Instructors with syllabi, textbooks, software, and systems as requested.
• Assist the Department Chairs in the coordination and ordering of textbooks.
• Assist the Department Chairs in the coordination of Advisory Committees.
• Perform filing, copying, typing, and data entry for Department Chairs as requested.
• Answer telephones.
• Complete other related duties and responsibilities as assigned.

Requirements

• Minimum of an Associate’s degree from an accredited institution or actively pursuing an Associate’s degree at Indian River State College.
• Basic clerical skills including typing, word processing, database entry, and filing.
• Good organizational, customer service, and interpersonal skills with the ability to handle diverse situations and varying deadlines.
• Experience with Microsoft Office and Windows applications, specifically Microsoft Word.
• Experience in the professional use of the telephone and public interaction.
• Strong verbal and written communication skills.
• Ability to work independently as well as with others and be self-motivated.
• Ability to work with a diverse student population as well as administrators, faculty, and staff.
• Ability to be detail-oriented and multitask.
• Good judgment and flexibility within the position.

Physical Demands

This position involves sedentary work, lifting no more than 10 pounds at a time, and occasionally lifting or carrying articles like docket files, ledgers, and small tools. Although primarily sedentary, a certain amount of walking and standing is necessary to carry out job duties.

Employment Details

This is a temporary (fixed-term), non-exempt, non-supervisory staff position.

Pay

Pay range starts at $15.76/hour. All salary calculations start at the minimum salary and will be based on the candidate's education and experience.