Central Registration Administrative Assistant (Registrar)

Essential Duties And Responsibilities

• Receives, greets, and directs visitors to the Center seeking to register students for school in a professional and courteous manner
• Answers telephone calls, provides information, and takes accurate and complete messages
• Affords guardians and families with online registration, both by telephone and in person using Center kiosks
• Communicates effectively with families, staff, and administrators, providing information on district programs and services

Registration And Enrollment Operations

• Works independently and as part of a team of Registrars to ensure the smooth daily operation of the Center's registration and processing functions
• Affords onsite interviews, tours, and student registration assistance to the Director of School Readiness
• Reviews, verifies, and validates student information and supporting documentation to ensure completeness and compliance with district requirements
• Schedules and coordinates language assessments, kindergarten screenings, and other required enrollment activities

Data Entry And Systems Management

• Performs data entry with a high degree of accuracy using student information systems such as PowerSchool
• Prepares a wide range of correspondence, reports, and documents using Microsoft Word, Excel, and Google Workspace
• Utilizes advanced functions such as mail merge and data tracking tools
• Translates documents and proofreads documents for content accuracy, grammar, punctuation, and spelling

Reporting And Data Coordination

• Collaborates with the Director of Data, Assessment & Research, as needed, to compile and report student registration data to Central Office
• Maintains accurate, up-to-date real-time records of student registrations, including tracking by school throughout peak registration periods
• Collaborates with the Director of Family, School, and Community Engagement to support family events, the New Promise Program, Family University, preparation of program materials, Parent Square, and other duties as assigned

Records Management And File Maintenance

• Maintains and improves office filing systems under the direction of the Leadership team
• Organizes and maintains student records and related documentation, including confidential files
• Prepares and coordinates the transfer of student records to school buildings across the district as registrations are completed

Additional Responsibilities

• Demonstrates flexibility in supporting office operations and managing shifting priorities
• Performs related duties as assigned

Qualifications

• High school diploma or equivalent required; Associate or Bachelor degree preferred
• Minimum of four (4) years of experience in clerical, administrative, or office support roles
• Experience working with student information systems (e.g., PowerSchool) or similar databases preferred

Skills And Abilities

• Strong interpersonal and communication skills, with the ability to work effectively with diverse populations
• Bilingual (Spanish or Portuguese) preferred, with strong oral and written communication skills
• Demonstrated ability to maintain confidentiality of sensitive information
• Strong organizational skills and attention to detail
• Ability to prioritize tasks and manage multiple responsibilities in a fast-paced environment
• Proficiency in Microsoft Office (Word, Excel, PowerPoint) and Google Workspace
• Ability to work both independently and collaboratively as part of a team
• Strong problem-solving skills and ability to adapt to changing priorities
• Knowledge of office procedures and administrative practices