Center Administrator

About the role

The Center Administrator oversees the daily operations of the Humanities Research Center. Their functional responsibilities typically include program administration, research administration, financial management, human resources, compliance, communications / outreach, research administration, and office management. The Center Administrator provides guidance to faculty and staff on administrative operations and university policies.

Responsibilities

• Manages the development, implementation, administration and evaluation of operations, including, but not limited to: research administration, budget/finance, program administration, human resources, communications/outreach, and compliance
• Proactively plans, coordinates, and implements all logistical aspects of center meetings, events, conferences, workshops, and guest speakers, with support from student assistant(s)
• Provides administrative support to center activities, HRC fellows, and graduate and undergraduate students’ programming funded by the HRC as needed
• Provides guidance on the interpretation, implementation, and compliance with policies and regulations
• Maintains financial and awards records
• Participates in short-term budget planning and supports long-term budget planning
• Manages common and office spaces, including managing HRC conference room reservations, liaising with facilities for office issues, tracking and maintaining supply inventory, etc.
• Liaises with Rice services (e.g., facilities, campus mail) and external business partners
• Coordinates job searches, in conjunction with Dean of Humanities and Arts office
• Independently manages recurring administrative cycles
• Performs all other duties as assigned

Requirements

• Bachelor’s Degree
• Two or more (2+) years of related experience

Skills

• Advanced problem-solving and critical-thinking skills
• Advanced knowledge of Microsoft Office suite
• Strong verbal and written communication skills
• Strong client service orientation and attention to detail
• Strong organizational and time management skills
• Strong data analysis skills
• Ability to develop and initiate new strategies
• Ability to work well under pressure and manage projects simultaneously
• Ability to work independently or supervise others ensuring the timely completion of work
• Ability to oversee and direct staff
• Knowledge of managing budgets and developing financial plans
• Flexibility and adaptability

Qualifications

• Experience in a higher education environment
• Expert knowledge of word processing, spreadsheet, email, and database software programs to either complete work assignments or direct the completion of work
• Excellent data reporting skills
• Advanced verbal and written communication skills
• Ability to work independently or supervise others ensuring the timely completion of work
• Project management skills
• Resource management skills

Workplace Requirements

This position is exclusively on-site, necessitating all duties to be performed in-person at Lovett Hall at Rice University. Per Rice policy 440, work arrangements may be subject to change.

Pay

Hiring Range: This position is benefits-eligible, exempt, and work is completed on-site. It has an expected minimum salary of $61,000 annually (dependent on experience and qualifications).

Schedule

Exempt (salaried) positions under FLSA are not eligible for overtime.