CDC Administrative Assistant for the Training Coordinator

Essential Duties and Responsibilities

• Schedule trainings and provide logistical support for each OSSAM office for internal and external trainings that are conducted on-site at CDC facilities, including but not limited to reserving conference rooms, setting-up classrooms prior to class start, coordinating the provision of Audio/Video (A/V) needs, welcoming instructors and ensuring their needs for course delivery are addressed, circulating and collecting attendance rosters, distributing, and collecting evaluation forms at the conclusion of each training, etc.)
• Establish course offerings in the HHS Learning Portal for internal and external classes, assist OSSAM staff with the course registration process, enter course completion information into the portal, and track/report on course registration and attendance
• Provide the OSSAM Training Coordinator with data extracted from the HHS Learning Portal regarding the progress of employees’ completion of mandatory trainings
• Aid OSSAM staff in resolving questions and issues regarding the HHS Learning Portal and the Vendor Supplied Training System
• Maintain an inventory of office supplies of the OSSAM main office supply room, including organizing the storage of office supplies and notifying the designated Point of Contact when supplies need to be purchased
• Support OSSAM’s records management activities, including scanning documents, packing records for disposition, preparing inventory of records
• Collect and compile responses received in response to the data calls
• Record and track action items from meetings; and
• Courtsey follow-ups with individuals that have not responded to data calls, approaching deadlines, or action items from meetings.