CBI-Timekeeper

Responsibilities

• Utilize timekeeping software (Timeworks) to accurately record and maintain employee time and attendance data
• Adequately adhere to company policies and regulatory requirements in all timekeeping activities
• Work with the HR team to maintain a database of the personnel’s personal information to ensure accurate payroll activities and records
• Conduct regularly scheduled audits of payroll records to ensure continued accuracy
• Prepare paychecks to ensure that employees are paid on time and in the correct amount
• Verify and validate employee timesheets using our electronic timekeeping system (ETS)
• Aid in analyzing timekeeping data to identify trends, patterns, and discrepancies
• Support in the preparation and distribution of payroll reports and summaries
• Works with transactional groups (e.g., HR, Project Supervisors, Project Management, Accounts Payable and Receivables and Client billings) to assist in common problems within the project structure or systems that may have room for process improvements
• Maintain confidentiality of employee information and adhere to data protection policies
• Participate in audits and investigations related to timekeeping and payroll as needed
• Stay informed about changes in timekeeping regulations and best practices. Assist in the implementation and testing of timekeeping software upgrades or enhancements, as needed
• Sort, scan and file timesheets, and receivers for multiple projects daily
• Verify, reconcile, code, and approve entries
• Compile backup files of all transactions to prepare for billing packages

Qualifications

• 3+ years of timekeeping experience, preferably in an oil and gas project environment
• Minimum high school diploma or equivalent, bachelor’s degree in a relevant area of study preferred
• Bilingual Spanish desirable
• Strong proficiency in mathematical computations, data entry and filing
• Good proficiency in Word, Outlook, and PowerPoint
• Good knowledge of professional timekeeping principles, concepts, and terminology, working knowledge of electronic timekeeping systems, and payroll related principles, concepts and terminology as basic accounting and craft payroll work processes
• A positive “I’ll do anything to help out” attitude
• An adaptive learner with strong organization skills, a high degree of accuracy and diligence while working in a demanding environment with critical deadlines
• Effective communication skills (written/verbal) with an ability to interface with diverse levels of personnel
• Ability to take direction, prioritize, multi-task, and work under time constraints
• Willingness to collaborate and share ideas with team to increase efficiencies
• Ability to work in a team environment and follow instructions from supervisors
• Interest in learning about labor laws, regulations, and compliance requirements related to timekeeping and Payroll
• Willingness to adapt to modern technologies and processes