Catering Sales Administrative Assistant

About the role

Make Every Event Exceptional — Before the Guests Even Arrive. We are looking for a Catering Administrative Assistant who is organized, energetic, personable, and excited to be part of a luxury hospitality environment. This is a fantastic opportunity for someone who loves the details, and takes pride in making sure everything behind the scenes runs seamlessly.

Responsibilities

• Provide administrative support to the Catering and Events team
• Assist with preparing Banquet Event Orders and distributing updated event information to the appropriate departments
• Responsible for creating event guest rooming lists. Experience with hotel PMS systems is important
• Track changes and updates to events and ensure information is communicated clearly and promptly
• Assist with billing, deposits, purchase orders, and other administrative functions as needed

Requirements

• Highly organized and naturally detail-oriented
• Excellent written and verbal communication skills
• Comfortable managing multiple priorities and deadlines
• Confident communicating with guests, clients, and fellow team members
• Strong computer and administrative skills
• Takes initiative and doesn't wait to be asked what needs to be done
• Understands that the little details can make a big difference
• Previous hospitality, catering, event planning, or administrative experience preferred

About the team

Join the Madison Beach Hotel team and help turn great events into unforgettable experiences.