Catering - Assistant Operations Manager
for sections: About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule. Only include sections that have real specific content.
We must not repeat job title as heading. Must not include Job ID etc. Remove boilerplate.
We need to parse the posting.
Key sections:
- "Who are we": description of company. Could be "About the role"? Actually "Who are we" is about company. Could be "About the role"? The instruction: use for section headings (e.g. About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule). So we can use "About the role" heading for description of role and company? Probably we can put company overview under "About the role". Or we could have separate "About the company"? Not in list. So we put under "About the role".
- Job Summary: could be part of About the role.
- Qualifications: there is a "Qualifications" heading in posting. Also "Job Requirements". We'll combine into Requirements/Qualifications sections.
- Key Responsibilities: list.
- There's also "Compensation And Benefits": includes benefits, pay info (Full-Time, non-exempt, eligible for overtime pay). Also Paid Time Off, medical etc. So we can have Benefits section. Pay: maybe mention "Full-Time, non-exempt, eligible for overtime pay." Also mention holiday pay 1.5x. Could be Pay.
- Schedule: mention "Ability to work varied hours/days, including nights, weekends and holidays, as needed." Also maybe "Full-Time". So schedule section.
- Skills: maybe from qualifications: interpersonal, leadership, problem solving, financial management, computer knowledge, etc. Could be Skills section.
We must not create sections with filler like "commensurate with experience". Not present.
We need to preserve all substantive info, not invent.
We need to use - for any list of duties/requirements/benefits. Use
for prose.
We must not include boilerplate like EEO etc. Remove duplicated lines.
Let's extract substantive content.
Company description:
"Who are we: At SSA, we believe our work matters because the people do. For more than 50 years, we've helped create experiences that leave people feeling connected, inspired, and reminded that fun still matters. Whether you're looking for your first job, building your career, or bringing years of experience to a new role, you'll be part of a team that values your ideas, supports your growth, and encourages you to make an impact. More than 54% of our leaders are promoted from within, reflecting our commitment to investing in people and creating opportunities to succeed."
Then repeated "Who Are We For more than 50 years, SSA has partnered with cultural attractions to design the hospitality experience journey, freeing our partners to remain mission-focused. We bring together admissions, culinary, and retail with innovation and human connection to shape a seamless guest journey. Our focus is on people, innovation, and operational intelligence as a means to create special moments with lasting impact. We call it 452 Hospitality, the foundation of how we serve our partners and their communities."
We can combine.
Job Summary: "The Assistant Catering Operations Manager is responsible for supporting the Event/Catering Sales and Culinary teams by leading the catering logistics planning, coordination, execution, and quality control of events. This role involves proficient knowledge of client relationships, event logistics, and delivering customer satisfaction. This position is ultimately responsible for the delivery of seamless and memorable events."
Qualifications/Requirements:
List:
- Strong interpersonal and communication skills across all levels of an organization.
- Proficient leadership skills with an understanding of the importance of team building/development, while fostering partnerships.
- Exceptional problem solving/decision making skills combined with the ability to be organized.
- Demonstrates financial management, analytical, and planning skills.
- Demonstrates the ability to remain flexible in a fast-paced environment.
- Computer knowledge and skill level for basic office functions.
- Physical ability to stand for extended periods and to move and handle boxes (35lbs) as necessary to operation, which entails lifting, and perform all functions as set forth above. (Outdoor Venues Only): Must be comfortable working in an outdoor environment, including exposure to the elements.
- Ability to work varied hours/days, including nights, weekends and holidays, as needed.
- Previous Experience Minimum 2 years catering operations and/or event planning management in off-site catering, hotel or cultural attraction catering venue preferred. A minimum of 2 years of experience is required for this position; however, candidates with 4 or more years of experience will be given stronger consideration.
- Working knowledge of Tripleseat is a plus.
- All education backgrounds eligible, must be 18 or older.
Also maybe "Don't meet every requirement? ..." is encouragement, but we can keep as prose maybe under Requirements? It's not a requirement but a note. Could be included as prose.
Responsibilities: many bullet points under Key Responsibilities, also sub-sections: Event Planning & Execution, Client Relationship Management, Vendor and Resource Management, Operational Excellence, Reporting and Analysis, Social Responsibility, Team Management – Where Applicable & Appropriate, Offsite Sales Support, Other Responsibilities.
We need to flatten into a list? The instruction: Use
- for any list of duties/requirements/benefits. So we can create a
with each responsibility as - . Might be long but okay.
We must preserve all substantive info; not summarize away detail. So we need to include each responsibility point.
Let's extract each bullet:
Under Event Planning & Execution:
- Develop and implement detailed plans for catering events, including event orders, pull sheets, execution timelines, staffing schedules, visual appeal and logistics layouts.
- Coordinate with sales representatives to understand event requirements and ensure all details are accurately captured and executed.
- Oversee the setup, execution, and breakdown of events, ensuring all aspects run smoothly and efficiently.
- Ensure all equipment, supplies, and materials are available and in good working condition for events.
- Walk event spaces with Sales Team before events to ensure everything is in working order and address any issues promptly.
- Communicate and collaborate effectively with the Sales Team, Culinary Team, and other departments involved in events, developing and implementing new strategies and procedures where necessary to ensure events are executed flawlessly.
- Including, but not limited to: Attend weekly BEO meetings to review all upcoming events, addressing concerns and needs to each event.
- Distribute Operations Plan revisions to key stakeholders when necessary.
- Advise Sales Team on any outstanding balances due post event.
- Collaborate with Sales Team on floorplans and event flow.
- Coordinate the need of cross-utilized products/equipment.
- Create eye-catching and innovative F&B displays in collaboration with the Culinary Team.
- Oversee quality, product levels, and inventory of Catering products.
- Facilitate the maintenance and repairs of Catering equipment as necessary.
Client Relationship Management:
- Maintain strong, positive relationships with internal and external clients to ensure repeat business and client satisfaction.
- Conduct pre-event meetings with internal stakeholders to finalize details and post-event follow-ups to gather feedback and foster continued development.
- Work closely with clients to provide tailored solutions and address any concerns promptly.
- Act as client day-of contact for catering services.
Vendor and Resource Management:
- Maintain communication with vendors to ensure timely delivery of goods and services.
- Negotiate pricing and contracts with vendors to optimize costs and quality.
- Uphold an active list of resources for client and internal operational use.
Operational Excellence:
- Ensure compliance with local, state, and federal laws.
- Maintain a clean, safe, and organized work environment.
- Uphold and demonstrate a complete understanding of company policies and procedures.
Financial Management:
- Develop, meet, and exceed monthly and annual catering operations budgets and plans.
- Analyze operational costs and inventory to maximize opportunities and minimize waste.
- Review all invoices, bills, and accounting-related documents for accuracy and communicate necessary changes to Accounts Payable.
- Minimize controllable costs, including payroll and equipment rental, associated with the operation and strategize on revenue avenues.
Reporting and Analysis:
- Report weekly and monthly operational performance to appropriate stakeholders, including but now limited to labor forecasting and event P&L statements.
- Analyze event performance data to identify trends, opportunities, and areas for improvement.
- Responsible for budgeting, forecasting and cost control (e.g., labor costs, food costs and profitability).
Social Responsibility:
- Promote an inclusive and supportive approach within the unit.
- Leads by example through Sustainability/Conservation efforts; displays knowledge of efforts in business application.
- Engages with SSA/Unit in driving community effort through engagement activities and focus on opportunities of giving back.
Team Management – Where Applicable & Appropriate:
- Hire, recruit, and integrate new team members.
- Schedule appropriate staff levels in accordance with business level and budget.
- Approve weekly timesheets.
- Supervise assigned personnel, evaluate performance, and provide coaching and development.
- Develop and implement training programs to motivate and mentor employees.
- Focuses on removing barriers and empowering growth and opportunity for team members at all levels.
Offsite Sales Support (In certain locations...):
- Partnering with location or area sales team on site visits and communicating client needs to Area Sales team post meeting.
- Conduct tastings for potential clients.
- Participating in client hand-off meetings to ensure proper event execution.
- Leading weekly BEO meetings.
- Managing approval and distribution of information on all internal events, including collecting funds for all services rendered.
- Communicating day of add-ons to Area Sales Team for proper recording and collection.
- Works with District Manager of Sales to support onsite coordinators with sales responsibilities, where applicable.
- Manages and maintains partner relationship, including leading gala and fundraising responsibilities.
Other Responsibilities:
- Perform other tasks as deemed necessary. (This is generic; maybe we can omit as it's filler? It says "This is by no means an exhaustive list..." Might be considered boilerplate? It's still substantive? It's a disclaimer. Might be okay to keep as prose.
Now Benefits and Pay:
Compensation And Benefits section:
- Full-Time, non-exempt, eligible for overtime pay.
- Paid Time Off plan: up to 144 hours based on tenure.
- Medical, Dental, Vision, Life Insurance and other voluntary benefits for you and your family; employee premiums applicable.
- Participation in a 401(k) program with a 15% company match (must be 21 years or older, eligible after one year of employment with 1,000 hours worked, available to enroll during Open Enrollment Periods).
- SSA Paid Benefit: Up to 120 hours of Paid Leave for qualifying reasons, including Parental Leave and your or your family’s serious medical conditions.
- Up to 40 hours Paid Bereavement.
- On-Demand Pay Program: Get access to a portion of earned wages before payday.
- Meal Plan & Employee Discounts where applicable
- Tuition Discount through Partnership College
- Holiday pay of 1.5× the regular rate is provided for hours worked on Christmas Day and Thanksgiving Day.
- Paid sick leave is provided in accordance with applicable state and local laws.
- Accrual rates, caps, and usage rules vary by location.
- Locations include: Arizona, California, Chicago, Pittsburgh, Connecticut, Illinois, Massachusetts, Michigan, Minnesota, Missouri, New Mexico, New York, Rhode Island, Washington, D.C..
- Colorado: Employees accrue 1 hour of paid sick leave for every 30 hours worked, up to 48 hours per year, under the Healthy Families and Workplaces Act (HFWA).
- Maryland: Employees accrue at least 1 hour of paid sick and safe leave for every 30 hours worked, up to 40 hours per year, as required under the Maryland Healthy Working Families Act.
- Washington: Employees accrue 1 hour of paid sick leave for every 40 hours worked, in accordance with the Seattle Paid Sick and Safe Time.
We need
- for any list of duties/requirements/benefits. Use
for prose. We must not include boilerplate like EEO etc. Remove duplicated lines. Let's extract substantive content. Company description: "Who are we: At SSA, we believe our work matters because the people do. For more than 50 years, we've helped create experiences that leave people feeling connected, inspired, and reminded that fun still matters. Whether you're looking for your first job, building your career, or bringing years of experience to a new role, you'll be part of a team that values your ideas, supports your growth, and encourages you to make an impact. More than 54% of our leaders are promoted from within, reflecting our commitment to investing in people and creating opportunities to succeed." Then repeated "Who Are We For more than 50 years, SSA has partnered with cultural attractions to design the hospitality experience journey, freeing our partners to remain mission-focused. We bring together admissions, culinary, and retail with innovation and human connection to shape a seamless guest journey. Our focus is on people, innovation, and operational intelligence as a means to create special moments with lasting impact. We call it 452 Hospitality, the foundation of how we serve our partners and their communities." We can combine. Job Summary: "The Assistant Catering Operations Manager is responsible for supporting the Event/Catering Sales and Culinary teams by leading the catering logistics planning, coordination, execution, and quality control of events. This role involves proficient knowledge of client relationships, event logistics, and delivering customer satisfaction. This position is ultimately responsible for the delivery of seamless and memorable events." Qualifications/Requirements: List: - Strong interpersonal and communication skills across all levels of an organization. - Proficient leadership skills with an understanding of the importance of team building/development, while fostering partnerships. - Exceptional problem solving/decision making skills combined with the ability to be organized. - Demonstrates financial management, analytical, and planning skills. - Demonstrates the ability to remain flexible in a fast-paced environment. - Computer knowledge and skill level for basic office functions. - Physical ability to stand for extended periods and to move and handle boxes (35lbs) as necessary to operation, which entails lifting, and perform all functions as set forth above. (Outdoor Venues Only): Must be comfortable working in an outdoor environment, including exposure to the elements. - Ability to work varied hours/days, including nights, weekends and holidays, as needed. - Previous Experience Minimum 2 years catering operations and/or event planning management in off-site catering, hotel or cultural attraction catering venue preferred. A minimum of 2 years of experience is required for this position; however, candidates with 4 or more years of experience will be given stronger consideration. - Working knowledge of Tripleseat is a plus. - All education backgrounds eligible, must be 18 or older. Also maybe "Don't meet every requirement? ..." is encouragement, but we can keep as prose maybe under Requirements? It's not a requirement but a note. Could be included as prose. Responsibilities: many bullet points under Key Responsibilities, also sub-sections: Event Planning & Execution, Client Relationship Management, Vendor and Resource Management, Operational Excellence, Reporting and Analysis, Social Responsibility, Team Management – Where Applicable & Appropriate, Offsite Sales Support, Other Responsibilities. We need to flatten into a list? The instruction: Use
- for any list of duties/requirements/benefits. So we can create a
- with each responsibility as
- . Might be long but okay. We must preserve all substantive info; not summarize away detail. So we need to include each responsibility point. Let's extract each bullet: Under Event Planning & Execution: - Develop and implement detailed plans for catering events, including event orders, pull sheets, execution timelines, staffing schedules, visual appeal and logistics layouts. - Coordinate with sales representatives to understand event requirements and ensure all details are accurately captured and executed. - Oversee the setup, execution, and breakdown of events, ensuring all aspects run smoothly and efficiently. - Ensure all equipment, supplies, and materials are available and in good working condition for events. - Walk event spaces with Sales Team before events to ensure everything is in working order and address any issues promptly. - Communicate and collaborate effectively with the Sales Team, Culinary Team, and other departments involved in events, developing and implementing new strategies and procedures where necessary to ensure events are executed flawlessly. - Including, but not limited to: Attend weekly BEO meetings to review all upcoming events, addressing concerns and needs to each event. - Distribute Operations Plan revisions to key stakeholders when necessary. - Advise Sales Team on any outstanding balances due post event. - Collaborate with Sales Team on floorplans and event flow. - Coordinate the need of cross-utilized products/equipment. - Create eye-catching and innovative F&B displays in collaboration with the Culinary Team. - Oversee quality, product levels, and inventory of Catering products. - Facilitate the maintenance and repairs of Catering equipment as necessary. Client Relationship Management: - Maintain strong, positive relationships with internal and external clients to ensure repeat business and client satisfaction. - Conduct pre-event meetings with internal stakeholders to finalize details and post-event follow-ups to gather feedback and foster continued development. - Work closely with clients to provide tailored solutions and address any concerns promptly. - Act as client day-of contact for catering services. Vendor and Resource Management: - Maintain communication with vendors to ensure timely delivery of goods and services. - Negotiate pricing and contracts with vendors to optimize costs and quality. - Uphold an active list of resources for client and internal operational use. Operational Excellence: - Ensure compliance with local, state, and federal laws. - Maintain a clean, safe, and organized work environment. - Uphold and demonstrate a complete understanding of company policies and procedures. Financial Management: - Develop, meet, and exceed monthly and annual catering operations budgets and plans. - Analyze operational costs and inventory to maximize opportunities and minimize waste. - Review all invoices, bills, and accounting-related documents for accuracy and communicate necessary changes to Accounts Payable. - Minimize controllable costs, including payroll and equipment rental, associated with the operation and strategize on revenue avenues. Reporting and Analysis: - Report weekly and monthly operational performance to appropriate stakeholders, including but now limited to labor forecasting and event P&L statements. - Analyze event performance data to identify trends, opportunities, and areas for improvement. - Responsible for budgeting, forecasting and cost control (e.g., labor costs, food costs and profitability). Social Responsibility: - Promote an inclusive and supportive approach within the unit. - Leads by example through Sustainability/Conservation efforts; displays knowledge of efforts in business application. - Engages with SSA/Unit in driving community effort through engagement activities and focus on opportunities of giving back. Team Management – Where Applicable & Appropriate: - Hire, recruit, and integrate new team members. - Schedule appropriate staff levels in accordance with business level and budget. - Approve weekly timesheets. - Supervise assigned personnel, evaluate performance, and provide coaching and development. - Develop and implement training programs to motivate and mentor employees. - Focuses on removing barriers and empowering growth and opportunity for team members at all levels. Offsite Sales Support (In certain locations...): - Partnering with location or area sales team on site visits and communicating client needs to Area Sales team post meeting. - Conduct tastings for potential clients. - Participating in client hand-off meetings to ensure proper event execution. - Leading weekly BEO meetings. - Managing approval and distribution of information on all internal events, including collecting funds for all services rendered. - Communicating day of add-ons to Area Sales Team for proper recording and collection. - Works with District Manager of Sales to support onsite coordinators with sales responsibilities, where applicable. - Manages and maintains partner relationship, including leading gala and fundraising responsibilities. Other Responsibilities: - Perform other tasks as deemed necessary. (This is generic; maybe we can omit as it's filler? It says "This is by no means an exhaustive list..." Might be considered boilerplate? It's still substantive? It's a disclaimer. Might be okay to keep as prose. Now Benefits and Pay: Compensation And Benefits section: - Full-Time, non-exempt, eligible for overtime pay. - Paid Time Off plan: up to 144 hours based on tenure. - Medical, Dental, Vision, Life Insurance and other voluntary benefits for you and your family; employee premiums applicable. - Participation in a 401(k) program with a 15% company match (must be 21 years or older, eligible after one year of employment with 1,000 hours worked, available to enroll during Open Enrollment Periods). - SSA Paid Benefit: Up to 120 hours of Paid Leave for qualifying reasons, including Parental Leave and your or your family’s serious medical conditions. - Up to 40 hours Paid Bereavement. - On-Demand Pay Program: Get access to a portion of earned wages before payday. - Meal Plan & Employee Discounts where applicable - Tuition Discount through Partnership College - Holiday pay of 1.5× the regular rate is provided for hours worked on Christmas Day and Thanksgiving Day. - Paid sick leave is provided in accordance with applicable state and local laws. - Accrual rates, caps, and usage rules vary by location. - Locations include: Arizona, California, Chicago, Pittsburgh, Connecticut, Illinois, Massachusetts, Michigan, Minnesota, Missouri, New Mexico, New York, Rhode Island, Washington, D.C.. - Colorado: Employees accrue 1 hour of paid sick leave for every 30 hours worked, up to 48 hours per year, under the Healthy Families and Workplaces Act (HFWA). - Maryland: Employees accrue at least 1 hour of paid sick and safe leave for every 30 hours worked, up to 40 hours per year, as required under the Maryland Healthy Working Families Act. - Washington: Employees accrue 1 hour of paid sick leave for every 40 hours worked, in accordance with the Seattle Paid Sick and Safe Time. We need
- for any list of duties/requirements/benefits. So we can create a