Catering Administrative Assistant | Part-Time | Benchmark International Arena

About the role

Oak View Group (OVG) is the global leader in premium live entertainment infrastructure and services, with a platform spanning venue development and end-to-end capabilities across venue management, hospitality, and sponsorship sales. Founded in 2015, the company serves a collection of seven world-class owned venues and a client roster of the most iconic arenas, stadiums, convention centers, music festivals, performing arts centers, and cultural institutions, spanning four continents.

Responsibilities

• Provide administrative support to the Catering Manager(s) and department leadership.
• Aid in preparing, editing, and distributing Banquet Event Orders (BEOs) and internal event-related documents.
• Maintain accurate and up-to-date catering records, staff schedules, and departmental databases.
• Work closely with managers to coordinate staff scheduling for catering events, ensuring appropriate coverage.
• Communicate with catering staff regarding schedules, assignments, and event requirements.
• Process invoices, purchase orders, and expense reports in compliance with company procedures.
• Track catering supplies, assist with requisitions, and maintain accurate documentation for inventory needs.
• Support managers with coordinating pre-event meetings, walkthroughs, and post-event reporting.
• Answer phones, respond to internal emails, and provide timely assistance to staff and leadership.
• Ensure compliance with company policies, confidentiality, and health and safety standards.
• Perform additional duties as assigned by supervisors or managers to support catering operations.

Qualifications

• A high school diploma or equivalent required; an associate’s degree in hospitality, business administration, or related field preferred.
• Previous administrative experience required (hospitality, catering, or food & beverage industry experience preferred).
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint); scheduling software experience a plus.
• Strong organizational and time-management skills with the ability to manage multiple priorities.
• Excellent written and verbal communication skills for internal staff coordination.
• Detail-oriented with a high level of accuracy in scheduling, data entry, and documentation.
• Ability to work independently and collaboratively in a team environment.
• Must be able to work a flexible schedule, including evenings, weekends, and holidays, as required by event demands.

Benefits

Benefits for Part-Time roles: 401(k) Savings Plan and 401(k) matching.

Pay

The employee must be paid an hourly rate of $25.00-$28.00.

Schedule

This role pays an hourly rate of $25.00-$28.00 and requires a flexible schedule, including evenings, weekends, and holidays, as required by event demands.