Catering Administration Manager

About the role

The Catering Administration Manager is responsible for ensuring the Seattle market is prepared and positioned for successful daily execution. This role serves as the operational hub between the commissary kitchen, service teams, and market leadership, ensuring food, supplies, information, staffing, and systems are accurate, organized, and delivered on time.

This position requires approximately 40 hours per week, Monday through Friday, largely based in the early morning/afternoon with flexibility to accommodate service tasks and urgent requests needed.

Responsibilities

• Serve as primary administrator for operational systems and workflows
• Maintain Admin App data accuracy
• Audit menu information, dietary data, modifiers, and portions
• Ensure operational documentation remains current and accurate
• Manage Chef Daily Numbers processes
• Create and audit packout cards
• Coordinate menu communications and administrative planning tasks
• Own numbers planning and support menu planning meetings
• Ensure operational readiness for upcoming services
• Manage disposable inventory + kitchen space
• Coordinate ordering of ops supplies and equipment
• Track inventory trends
• Own operational purchasing
• Lead the daily packout and delivery operations, ensuring all food, equipment, signage, and supplies are accurately packed and delivered on time
• Direct and support Service Leads and packout teams during morning production and deliveries
• Serve as the operational bridge between the commissary kitchen and field teams, ensuring seamless communication and execution

Requirements

• 3+ years of operations, administration, project management, or hospitality management experience
• Strong organizational and analytical skills
• Great attention to detail
• Comfortable working with data, reporting, and technology platforms
• Experience managing multiple priorities and deadlines
• Excellent written communication skills

Qualifications

This position must maintain ServSafe Food Manager certification.

Work Environment and Physical Requirements

This position is based in a commercial kitchen as well as in client offices and requires the ability to lift up to 50 lbs and sitting for up to 4 hours at a time.

Benefits

• Company-sponsored health insurance plans, including 100% company-paid HDHP, as well as vision + dental opt-in
• Unlimited paid-time-off; 10 paid company holidays; paid winter break from Dec 24-Jan 1
• 401(k) program after six months of employment
• Monthly cell phone usage reimbursement
• Free lunch during meal service
• 100% mileage reimbursement
• Opportunities to take on larger roles within our organization + learn with a fast-growing start-up

Pay

The pay range for this role is $78,000 - $78,000 USD per year.