Cataloguer

About the role

We are seeking a full-time Cataloguer in the Prints & Multiples department, based in our Los Angeles office. The successful candidate may need to occasionally work overtime in order to meet auction deadlines.

Responsibilities

• Contribute to pre- and post-sale administration
• Catalogue and research incoming property for sale and oversee photography of each item
• Efficient handling of client enquiries over the telephone, email and on site
• Liaison with Head of Department and senior staff to ensure prompt advice and service to our customers, and to discuss sensitive areas
• Complete initial research to develop specialist knowledge and to assist senior staff with valuation research
• Assisting with the management of the catalogue including but not limited to overseeing authentication, property control, keeping track of consignments and artwork movements, contributing catalogue notes, proof-reading, and marketing prior to the sales
• Helping with the auction set-up and handling of artworks, where necessary, including deliveries and collections, packing and unpacking, framing and unframing, and lotting prior to the sales
• Collecting and managing departmental files and maintaining and supporting the ongoing development of a database of clients – both buyers and sellers – for the department
• Executing and sending condition reports under supervision of senior staff
• Supporting departmental events and telephone bidding
• To continue to play a leading role in business intelligence and client research; updating databases and anticipating growth areas
• Assisting the Head of Department with strategies to grow the business intelligence / business development of the department including maintaining and creating interest and marketing lists
• Keep exploring areas where your career can grow in terms of client development, expertise, and ultimately business getting
• Work weekend previews
• Plan and oversee exhibition layout and movement of artwork to galleries
• Co-ordinate with artists foundations, conservators, framers and shippers to prepare artworks for sale
• Perform other duties as assigned by your manager

Skills

• Excellent word processing skills, knowledge of MS Word, Excel, and Outlook
• Excellent time management, communication, and people skills
• Organizational and administrative skills with an administrative background in a similar setting